Document Control Administrator

JR United Kingdom; Chelmsford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global medical products company is seeking a Document Administrator for its Abingdon office. The role involves providing administrative support for quality systems, including document management and coordination of various office operations. Ideal candidates will hold a STEM degree and have experience with quality management systems.

Qualifications

• STEM-focused university degree or equivalent.
• Experience with quality management systems, preferably ISO 13485.
• Strong IT skills, especially Microsoft Word.

Responsibilities

• Ensure quality documents are correctly formatted and aligned with EDMS procedures.
• Manage administrative operations, including documentation, shipping, purchasing, and inventory management.
• Coordinate on-site meetings, accommodations, transport, and catering.

Skills

Organizational skills

Time management

Attention to detail

Teamwork

Collaboration

Education

STEM-focused university degree or equivalent

Tools

Trackwise

EDMS

Microsoft Word

Job description

Job Title: Document Control and Administrator

Contract: Permanent

Location: Abingdon, Oxford

Job Description:

We are seeking a Document Administrator to join a global medical products and technologies company. The company specializes in solutions for managing chronic conditions, including advanced wound care, ostomy care, continence care, and infusion care.

Job Summary:

The role involves providing Quality Systems administrative support to facilitate the transition to the company's electronic document management system (EDMS). You will ensure quality documents and records are correctly formatted and support laboratory and business functions. This is a desk-based role that requires close collaboration with the laboratory team, quality, business teams, and project managers.

Responsibilities:

• Ensure quality documents are correctly formatted and aligned with EDMS procedures.
• Cross-check documents with existing quality documents.
• Assist in drafting, reviewing, and approving documents related to equipment and software procurement.
• Link quality work instructions to SOPs in collaboration with management and quality teams.
• Manage administrative operations, including documentation, shipping, purchasing, and inventory management.
• Coordinate on-site meetings, accommodations, transport, and catering.
• Review and improve office policies and filing systems.

Experience and Skills:

• STEM-focused university degree or equivalent.
• Experience with quality management systems, preferably ISO 13485.
• Experience with Trackwise and large document repositories.
• Knowledge of regulatory and validation processes, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
• Strong IT skills, especially Microsoft Word.
• Excellent organizational and time-management skills.
• Attention to detail and ability to prioritize tasks under pressure.
• Basic laboratory experience is a plus.
• Strong teamwork and collaboration skills.