Document Control Administrator

JR United Kingdom; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global medical products company is seeking a Document Control and Administrator to provide Quality Systems support. The role involves managing documents for compliance, collaborating with teams, and overseeing various administrative tasks. Candidates should possess a STEM degree, attention to detail, and strong organizational skills.

Qualifications

• Experience working with quality management systems, preferably ISO 13485.
• Proficiency in navigating large document repositories.
• Experience working with Regulatory, Validation, and QA teams is beneficial.

Responsibilities

• Format and ensure all quality documents conform to templates and align with the EDMS.
• Manage daily administrative operations in compliance with policies and regulations.
• Organize on-site leadership meetings including accommodations, transport, and catering.

Skills

Attention to detail

Collaboration skills

Organizational skills

Time-management skills

Strong IT skills

Education

Degree in a STEM field or equivalent

Tools

Microsoft Word

Trackwise

Job description

Job Title: Document Control and Administrator

Contract: Permanent

Location: Abingdon, Oxford

Job Description

We are seeking a Document Administrator to join a global medical products and technologies company focused on managing chronic conditions, including wound care, ostomy care, continence care, and infusion care.

Job Summary

The role involves providing Quality Systems administrative support to facilitate the transition into the company's electronic document management system (EDMS). The successful candidate will ensure quality documents and records are correctly formatted and support laboratory and business functions. This is a desk-based role requiring close liaising with the laboratory team to ensure accurate document content, as well as collaboration with quality, business teams, and project managers.

The role also includes overseeing various administrative duties, such as document drafting, shipping, purchasing supplies, maintaining inventories, and managing lab documentation. Attention to detail and teamwork are essential.

Key Duties and Responsibilities

• Format and ensure all quality documents (Work Instructions, Technical Documents, SOPs) conform to templates and align with the EDMS, following document control procedures.
• Cross-check documents against existing quality records.
• Assist with drafting, reviewing, and approving documents related to equipment and software procurement.
• Coordinate with management and quality teams to link work instructions with SOPs.
• Manage daily administrative operations in compliance with policies and regulations.
• Handle purchasing of reagents, consumables, and equipment.
• Organize on-site leadership meetings, including arrangements for accommodation, transport, and catering.
• Review and improve office policies, especially documentation and filing systems.

Experience Required

• Degree in a STEM field or equivalent.
• Experience working with quality management systems, preferably ISO 13485.
• Experience with Trackwise is highly desirable.
• Proficiency in navigating large document repositories.
• Experience working with Regulatory, Validation, and QA teams is beneficial.
• Knowledge of User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
• Strong IT skills, especially with Microsoft Word.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and work under pressure.
• Strong attention to detail.
• Basic lab experience is a plus.
• Good collaboration skills and team experience.