Document Control Administrator

JR United Kingdom; Cambridge; On-site; GBP 25,000 - 40,000; Full time

Job summary

A global medical products and technologies company is seeking a Document Control and Administrator. This role involves administrative support for quality systems transitioning into an electronic document management system. Responsibilities include ensuring document compliance, managing procurement, and facilitating organizational meetings. Ideal candidates should have a STEM background, experience with quality management systems, and an attention to detail.

Qualifications

• Experience with quality management systems, preferably ISO 13485.
• Strong IT skills, especially with Microsoft Word.
• Basic lab experience is a plus.

Responsibilities

• Ensure quality documents are correctly formatted and comply with document control procedures.
• Assist in document drafting, review, and approval for procurement.
• Manage day-to-day administrative operations in compliance with policies.

Skills

Attention to detail

Organizational skills

Time-management skills

Collaboration

Proficiency in Microsoft Word

Education

STEM-focused university degree or equivalent

Tools

Trackwise

Job description

Job Title: Document Control and Administrator

Contract: Permanent

Location: Abingdon, Oxford

Job Description:

We are offering an exciting opportunity for a Document Administrator to join a global medical products and technologies company. The company specializes in solutions for managing chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.

Job Summary:

The role involves providing all Quality Systems administrative support to facilitate the transition into the company's electronic document management system (EDMS). You will ensure all quality documents and records are correctly formatted and support laboratory and support functions. This is a desk-based role involving close liaising with the laboratory team and collaboration with quality, business, and project teams.

You will also oversee various administrative duties, including documentation drafting, shipping, purchasing supplies, maintaining inventories, and managing lab documentation. Attention to detail and teamwork are essential.

Key Duties and Responsibilities:

• Ensure quality documents are correctly formatted, aligned with EDMS, and comply with document control procedures.
• Cross-check documents with existing quality documents.
• Assist in document drafting, review, and approval for equipment and software procurement.
• Coordinate with management and quality teams to link work instructions with SOPs.
• Manage day-to-day administrative operations in compliance with policies and regulations.
• Own the procurement of reagents, consumables, and equipment.
• Organize on-site meetings, including accommodation, transport, and catering.
• Review and improve office policies, especially documentation and filing systems.

Experience Required:

• STEM-focused university degree or equivalent (desirable).
• Experience with quality management systems, preferably ISO 13485.
• Experience with Trackwise is highly desired.
• Proficiency in navigating large document repositories.
• Experience working with Regulatory, Validation, and QA teams is beneficial.
• Knowledge of User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
• Strong IT skills, especially with Microsoft Word.
• Excellent organizational and time-management skills.
• Ability to prioritize and work under pressure.
• Strong attention to detail.
• Basic lab experience is a plus.
• Collaborative team player.