Document Administration Project Assistant

JR United Kingdom; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Document Administration Project Assistant in Birmingham to support the Port Agency & Document Administration Team. This role requires physical presence in the office for document handling and entails managing shipping documents, ensuring compliance, and providing crucial support for trading operations.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.

Responsibilities

• Provide administrative support by handling shipping documents for crude and product cargoes.
• Maintain compliance by recording and filing shipping documentation.
• Verify document accuracy against contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Effective written communication

IT systems experience

Job description

Document Administration Project Assistant

Location:

Birmingham, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations on port agency, in-port activities, and cargo documentation. The successful applicant will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

What you will do:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain compliance with group requirements by properly recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability.