Distribution Services Co-Ordinator

Guy'S And St Thomas' Nhs Foundation Trust; Greater London; On-site; GBP 60,000 - 85,000; Full time

Job summary

Guy's and St Thomas' NHS Foundation Trust is seeking a senior lead for the pharmacy stores service. You will oversee medicines distribution, work closely with pharmacy, ward and corporate teams, and champion safe, efficient supply across Trust sites.

You will develop skills in automated distribution systems (Omnicell) and play a central role in training users, improving stock management and reducing waste while supporting governance and staff development.

Qualifications

• GCSEs in English, Maths and Science or equivalent.
• Pharmaceutical Services NVQ level 2 or equivalent.
• Previous hospital or busy supply chain experience.
• Experience with ARX (BD ROWA), Epic and/or Omnicell.

Responsibilities

• Supervise and train pharmacy stores staff to ensure safe, timely medicines supply.
• Support day-to-day service delivery, governance and training across stores and automated systems.
• Monitor KPIs and contribute to performance reports and improvement plans.
• Assist with stock management, ward stock reviews and inventory control within GDP guidelines.

Skills

Supervise staff

Train staff

Organise workload

Team player

Education

GCSEs in English Maths and Science

NVQ level 2 in Pharmaceutical Services

Tools

ARX BD ROWA

Epic

Omnicell

Job description

Job summary

This is a unique opportunity to join a forward-thinking pharmacy service in a key operational leadership role at the heart of medicines distribution.

As a senior member of the pharmacy stores team, you will be instrumental in delivering a safe, efficient and patient-centred medicines supply service across the Trust. You will be highly visible, acting as the face of the service, working closely with pharmacy, ward and corporate teams to ensure medicines reach patients at the right time, in the right place and in the right condition.

In addition to operational leadership, this role offers the chance to develop specialist skills in automated medicines distribution systems, including Omnicell and robotic dispensing, and to play a central role in training and supporting users across clinical areas. You will help drive improvements in stock management, reduce medicines waste, influence service change and support the development of a skilled and engaged workforce.

Main duties of the job

• Support the operational management of the Trust's medicines distribution and pharmacy stores service.
• Supervise pharmacy stores staff to ensure a safe, timely and efficient medicines supply across Trust sites.
• Act as a visible point of contact for day-to-day operational issues, supporting problem-solving and service continuity.
• Deliver and support training for users of automated medicines distribution systems, including Omnicell.
• Monitor Key Performance Indicators (KPIs) and contribute to service performance reports and improvement plans.
• Support effective stock management, including reviewing ward stock levels to reduce medicines waste.
• Provide advice on medicines storage, stock rotation and inventory management in line with Good Distribution Practice.
• Support staff rotas, day-to-day supervision and staff development, including competency assessment and revalidation.
• Work collaboratively with pharmacy, procurement, IT and clinical teams to support an effective medicines supply chain.
• Support medicines receipt, picking and distribution, learning from errors to drive improvement.
• Assist with product recalls and support development and review of Standard Operating Procedures.
• Support governance requirements, including Wholesale Dealer Authorisation (Human).
• Participate in the Pharmacy IT on-call rota, providing out-of-hours technical support for automated systems.

About us

Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.

We are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.

We have a long tradition of clinical and scientific achievement and - as part of King's Health Partners - we are one of England's eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research's biomedical research centres, established with King's College London in 2007, as well as dedicated clinical research facilities.

We have around 23,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.

Job responsibilities

The post holder will play a key role in the operational delivery and continuous improvement of the Trusts medicines distribution service. Working closely with senior pharmacy colleagues, they will support daytoday service delivery, staff supervision, training and governance across pharmacy stores and automated medicines distribution systems.

Applicants are strongly encouraged to refer to thefull Job Description and Person Specification for comprehensive details of responsibilities, requirements and role expectations.

Person Specification

Education

• GCSEs in English, Maths and Science or equivalent (Grades A-C)
• Pharmaceutical Services NVQ level 2 or equivalent

Experience

• Previous experience of working in a hospital or busy supply chain role
• Experience of working with ARX (BD ROWA), Epic and / or Omnicell

Skills

• Demonstrated ability to supervise and train others
• Demonstrated ability to work under pressure accurately
• Demonstrated ability to organise own workload
• Demonstrated ability to work as part of a team

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.