Pharmacy Senior Medicine Management Assistant
Derbyshire Healthcare Nhs Foundation Trust
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Benefits offered by this job
Job summary
Derbyshire Healthcare NHS Foundation Trust is seeking a Senior Medicine Management Assistant to join the clinical pharmacy team. The role focuses on safe inpatient medicine supply, waste reduction, and governance audits across Kingsway Hospital, Radbourne Unit, and related sites, with occasional community audits.
You will support ward-based medicines management, ensure stock security and accurate records, and participate in audits to improve patient safety and timely access to medicines.
Qualifications
- NVQ Level 2 in Pharmacy Services or equivalent.
- GCSE English, Maths and Double Science C or above.
- Significant experience/knowledge of working within a pharmacy.
Responsibilities
- Ward-based medicines management: process inpatient orders and check ward stock.
- Careful storage, security and organisation of medicines; minimise wastage.
- Support ward-based medicines management with up-to-date information and resources.
- Complete medicines governance audits on inpatient wards and community teams.
- Check compliance with medicines storage and management standards; record findings.
- Escalate discrepancies and support actions from audits; complete Datix incidents.
- Work with ward staff and multidisciplinary teams to ensure timely medicine delivery.
- Provide dispensing and distribution support as required; train team members.
- Independently travel between trust sites as needed.
Skills
Education
Job description
At Derbyshire Healthcare Foundation Trust we have an exciting opportunity for a senior medicine management assistant who has previous experience of working in either a hospital or community pharmacy and has a minimum of a NVQ level 2 in Pharmacy services or equivalent to work within our clinical pharmacy team. This post is being advertised due to the current post holder starting a pre registration trainee pharmacy technician role within the department.
The role will focus on providing a safe supply of medicines to our patients during their inpatient admission, reducing medication waste and carrying out governance audits to inpatient wards at Kingsway Hospital and Radbourne unit with occasion working on our inpatient wards at Derwent Unit and Walton Hospital. Visits to community mental health bases will also be undertaken to carry out quarterly medicine management audits.
Regular weekly sessions within the pharmacy dispensary or distribution area at Kingsway Hospital will be required.
- Undertake inpatient repeat top-ups, process medication orders through the electronic prescribing system for supply.
- Check ward medicine stocks and identify shortages and reorder.
- Support appropriate storage, security and organisation of medicines.
- Help reduce medicine wastage and identify opportunities to return or reuse medicines appropriately.
- Support the pharmacy team with ward-based medicines management, ensuring medicine information, resources, posters are up to date to support patient care.
- Complete medicines management governance audits on inpatient wards and community teams.
- Check compliance with medicines storage and management standards.
- Record findings and elevate issues to the Medicines Management Pharmacy Technicians and Ward Managers
- Support implementation of actions arising from audits.
- Complete trust Datix incidents
- Escalate discrepancies or concerns to the appropriate pharmacy professional.
- Work directly with ward staff and the wider multidisciplinary team.
- Help ensure patients receive their medicines safely and in a timely manner.
- Provide dispensing and distribution support when required.
- Carry out specific training of team members once in house competencies have been achieved.
- Independently travel between trust sites
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of making a positive difference in people's lives.
CQC rated us as 'GOOD overall, commenting on how our colleagues treated patients with compassion and kindness and felt positive and proud about working for the trust.
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Access to Vivup
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBTI+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
Structured learning and development opportunities
Date posted 30 September 2026
Pay scheme Agenda for change
Band Band 3
Salary £25,760 to £27,476 a year pa, pro-rata
Contract Permanent
Working pattern Part-time
Reference number 383-MED-7874-26
Job locations Kingsway Hospital, Kingsway Hospital, Derby, DE22 3LZ, United Kingdom
Ensure the temperature readings in the clinic room and refrigerator are recorded daily and report any out-of-range temperatures using Datix. Provide training to staff to ensure temperatures are taken and recorded correctly. To undertake stock top-up services to wards and teams, assess and monitor medication usage and generate stock orders for patient treatment to the appropriate levels against an agree stock list. Produce the picking ticket item(s) at ward level to include emergency stock items (south only). Ensure medicine keys are held safely when carrying out medicine related duties. Resolve routine patient relating queries to stock medicine issues. To transport goods to and from wards/teams /pharmacy as and when requested. To ensure receipts are checked and signed for after medication deliveries to wards and teams. To ensure that consumable items in designated storage units within pharmacy offices are maintained at correct levels, ordering items, ensuring arrival and filling daily. To maintain the emergency cupboard and out of hours crisis cupboard supplies, storage area and audit the cupboard. Review ward/team usage and monitor changes to products/demands. Carry out regular stock level checks and report any discrepancies to the Deputy Chief Pharmacy technicians. Support any investigations into medicines. To ensure all medicine storage facilities comply with the trust medicine code and are always kept tidy. Ensure pharmacy medicine management audits are completed and outstanding actions followed up. Report any breaches of medicine security to appropriate ward and pharmacy staff. Responsible for ordering identified inpatient repeat medicines as per standard operating procedure. Liaise with pharmacy staff and nursing staff to prevent delays in patients receiving their medicines or being omitted. Support the transfer of individual patient medicines between wards and ensure an audit process is maintained. Ensure the EMIS system is kept accurate with any stock list and these are clinically agreed by the pharmacist. Input and update patient medication information data onto the pharmacy computer system and other record systems, according to department procedures. Use SystmOne to view patient records and order medication accordingly. Carry out Search & Replace of pharmaceutical items on stock lists using the EMIS computer system as per departmental procedure. Ensure resuscitation boxes on wards are in date and changed prior to expiry. Support any ordering for resuscitation trolley. Updating and reviewing pharmacy procedures in line with current pharmacy process. Undertake training to complete trust Datix incidents relating to medicines and individual/ team health & safety incidents. Complete MHRA drug alert and follow up actions at ward/team level. To undertake regular defrosting of refrigerators as per schedule. Support pharmacy supply and audit for vaccine campaignsSupport homecare prescription request, supply and monthly data inputting. Sort and process returns at ward/team level ensuring an audit trail is maintained and returned to the pharmacy department as per departmental procedure. Accurately dispense medicines including controlled drugs from allocated workload as per departmental procedure. Maintain a tidy environment so that space is effectively utilised, and all bench space is kept clear, clean and tidy so good dispensing practice is maintained to include stock rotation and expiry checks.
Designated Person in Charge co-ordinating day to day workload (maintaining rotas against workflow) including emergency orders and tasks of pharmacy support workers and students. Ensuring the distribution and procurement email box is checked regularly and all emails are actioned.Carry out Search & Replace of pharmaceutical items on stock lists using the EMIS computer system as per departmental procedure. Accurately input, assemble and issue stock medication for patients from agreed stock lists and worksheets using the pharmacy computer system and other recording systems as per departmental procedures. Ensure all routine pharmacy items and orders received within the distribution area are processed in accordance with departmental procedures and health and safety. Pack all medication accurately and securely for distribution to ensure correct and timely delivery for patient treatment as per departmental procedure. Empty and record pharmacy boxes returned to the pharmacy department as per departmental procedure. Refer to full description for further details.
- NVQ Level 2 or equivalent in Pharmacy Services
- GCSE English, Maths and Double Science C or above
- Significant experience/knowledge of working within a pharmacy
- Experience of stock top up/audits
- Experience of using other computer applications (e.g. excel, dispensing program, Systm1 )
- Ability to communicate written/verbal
- Time management
- Attention to detail
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Derbyshire Healthcare NHS Foundation Trust
Kingsway Hospital, Kingsway Hospital, Derby, DE22 3LZ, United Kingdom
http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)
For questions about the job, contact:
Deputy Chief Pharmacy Technician South
Nikki Mann
nicola.mann9@nhs.net
07557135964
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