Digital Learning & Development Coordinator

Hogan Lovells Cadwalader; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Hogan Lovells Cadwalader seeks a Digital Learning & Development Coordinator to support the global L&D function. You will coordinate operations, administer Workday Learning and Sana-enabled tools, and drive data-informed improvements across the digital learning ecosystem.

Hybrid role with flexible working patterns, 35 hours weekly, based in Birmingham or London, collaborating with HR systems, technology teams and external providers.

Qualifications

• Experience in learning and development operations/administration.
• Experience using a learning management system to manage records and workflows.
• Excellent organisational skills and ability to manage multiple priorities.
• High attention to detail with learning records and reports.
• Confident with digital systems and new technologies.
• Strong written and verbal communication abilities.
• Service-focused approach supporting users with varying digital confidence.
• Sound judgement with proactive problem-solving.
• Ability to collaborate with colleagues across locations and vendors.
• Proficient in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint).

Responsibilities

• Coordinate Digital L&D activity with plans, schedules, actions, risks and dependencies.
• Administer digital and blended learning programs, including enrolments and communications.
• Maintain team documentation, calendars, trackers and shared resources.
• Coordinate meetings, reviews and vendor activity; record and progress actions.
• Respond to learner and stakeholder queries with professional service.
• Assist financial administration including POs, invoices and budget tracking.
• Administer Workday Learning and Sana-enabled experiences.
• Maintain course catalogs, metadata, permissions and lifecycle data.
• Produce operational reports on participation and performance.
• Identify opportunities to simplify or automate processes; drive service improvements.

Skills

Learning operations

LMS administration

Organisational skills

Attention to detail

Digital literacy

Communication skills

Customer/ learner support

Judgement & initiative

Cross-location collaboration

MS 365 proficiency

Education

Relevant qualifications in learning/OD/digital

Tools

Workday Learning

Sana

Enterprise LMS

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title

Digital Learning & Development Coordinator

Office Location

Birmingham or London

Department

HLC Lead & Learn, Digital Learning & Development

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Role Overview

The Digital Learning & Development Coordinator will support the effective operation of the firm's global Digital L&D function. The role will coordinate team operations and learning and development programs while supporting the functional administration, adoption and continuous improvement of Workday Learning, including the learning and development experience powered by Sana, and the wider digital learning and development ecosystem.

Working closely with colleagues across HLC Lead & Learn, HR systems, technology teams, program owners and external providers, the role will help ensure that learning and development programs, content, enrolments, communications, learner records, reporting and support processes operate accurately and consistently.

This is an opportunity for a highly organised and digitally confident individual to help shape a modern, data-informed and user-focused learning service.

Key Responsibilities

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible Business program.

Learning and development operations and team coordination

• Coordinate Digital L&D activity, maintaining clear plans, schedules, actions, risks and dependencies.
• Support the end-to-end administration of digital and blended learning and development programs, including scheduling, enrolments, communications, attendance, materials, evaluations and follow-up.
• Maintain team documentation, standard operating procedures, calendars, trackers and shared resources.
• Coordinate meetings, program reviews and vendor activity, ensuring agreed actions are recorded and progressed.
• Respond to queries from learners, managers, program teams and other stakeholders, providing a professional and helpful service.
• Support financial administration, including purchase-order, invoice, budget-tracking and vendor documentation processes, where required.

Workday Learning powered by Sana and learning technologies

• Support the day-to-day functional administration of Workday Learning and associated learning and development technologies.
• Set up and maintain courses, programs, offerings, curricula, learning pathways, enrolments, assignments, assessments, notifications and learning records.
• Support Sana-enabled authoring and learner experiences, working with content owners and subject-matter experts to publish and maintain high-quality learning.
• Maintain accurate catalogues, metadata, permissions, audience rules and content lifecycle information.
• Undertake user and content testing, document issues and coordinate resolution with HR systems, technology teams and vendors.
• Help maintain data quality, governance, accessibility and agreed quality standards across digital learning platforms.
• Produce clear guidance and communications to help colleagues use new learning systems and processes confidently.
• Monitor platform updates and support the assessment, testing and controlled introduction of relevant functionality.

Reporting and continuous improvement

• Produce regular operational reports covering participation, completion, learner activity, program delivery, platform use and service performance.
• Check data quality and identify gaps, inconsistencies or recurring operational issues.
• Support dashboards and evidence gathering for platform adoption, learning-library use, program effectiveness and investment reviews.
• Gather feedback from learners and stakeholders and translate recurring themes into practical service improvements.
• Identify opportunities to simplify, standardise or automate administrative processes.
• Contribute to the ongoing improvement of the learner and administrator experience.

Skills & Experience

No specific professional qualification is required. Relevant professional qualifications in learning, organisational development, change, digital or technology would be advantageous.

Essential

• Experience in learning and development operations, learning and development administration, program coordination or a comparable operations role.
• Experience using a learning and development management system or another enterprise platform to maintain records, content, workflows or user activity.
• Strong organisational skills and the ability to coordinate several priorities accurately.
• High attention to detail, particularly when working with learning and development records, reports, schedules and system configuration.
• Confidence working with digital systems and an aptitude for learning new technologies.
• Strong written and verbal communication skills.
• A service-focused approach and the ability to support users with differing levels of digital confidence.
• Sound judgement, initiative and a practical approach to problem-solving.
• Ability to collaborate with learning and development professionals, system teams, vendors and stakeholders across different locations.
• Good working knowledge of Microsoft 365, including Excel, PowerPoint, Teams and SharePoint.

Desirable

• Experience administering Workday Learning or a comparable enterprise LMS.
• Experience with Sana, AI-enabled learning and development platforms or digital content-authoring tools.
• Experience of system implementation, migration, user-acceptance testing or process change.
• Experience producing learning and development or operational dashboards and analysing user or program data.
• Familiarity with digital accessibility, data protection, learning and development -content standards or quality-assurance processes.
• Experience working in a global, matrixed, professional-services or regulated environment.

Equal Opportunities Statement

It is the policy of Hogan Lovells Cadwalader to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Agency Submissions

Hogan Lovells Cadwalader operates a Preferred Supplier List (PSL) for Business Team and Secretarial Services recruitment in the UK. We do not accept speculative or unsolicited agency submissions / candidate introductions, via email, from agencies outside of the PSL. Nor will we be liable to pay any placement fees for submissions / candidate introductions submitted directly to any Partners or employees of Hogan Lovells Cadwalader.

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.