Digital Asset Coordinator

The Digital Asset Management Consortium, Inc.

Cheltenham

On-site

GBP 24,000 - 32,000

Full time

14 days+

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Job summary

Holland Cooper in Cheltenham, Gloucestershire, UK, is seeking a Digital Asset Co-ordinator to join our Brand team. You will own the flow, quality and organisation of digital assets across the business, working closely with Creative and Ecommerce to ensure everything is processed, archived and delivered to the highest standard.

The role suits someone who loves a structured library and a watertight process, capable of handling high volumes, coordinating asset production with external partners and

Qualifications

2–3 years' experience in studio/asset coordination or related roles in a creative/ecommerce environment.
Proficient in Microsoft Office or Google Workspace.
Experience using Digital Asset Management (DAM) systems.

Responsibilities

Manage end-to-end flow of digital assets across servers, workflows and the DAM platform.
Process, verify and deliver assets for B2B and B2C channels with proper naming, metadata and folders.
Apply strict quality control to imagery before release with internal and external collaborators.
Act as first point of contact for image requests and distribute assets efficiently.
Develop understanding of studio workflow, filing systems and asset management processes.
Coordinate with external retouching suppliers on workloads and delivery schedules.
Support outsourced ecommerce asset production and supplier relationships.
Assist in researching and improving DAM systems and workflows.
Create and monitor production trackers, asset schedules and weekly stakeholder reports.
Ensure assets are archived in server and DAM systems with clear organization.
Collaborate with Creative, Ecommerce and Marketing to promote asset management best practices.
Run Photoshop automation scripts to prepare final imagery for delivery.

Skills

Studio coordination

Asset management

Microsoft Office

DAM systems

Google Workspace

Communication

Tools

Adobe Photoshop

Bridge

Capture One Pro

DAM workflow systems

Job description

We're looking for a Digital Asset Co-ordinator to join our Brand team: the person who keeps our digital world in order. You'll own the flow, quality and organisation of digital assets across the business, working closely with Creative and Ecommerce to ensure everything is processed, archived and delivered to the highest standard. If you're the kind of person who finds satisfaction in a perfectly structured library and a watertight process, this role is for you.

General Responsibilities

Manage the end-to-end flow of digital assets across the Creative team's servers, workflow management systems and Digital Asset Management (DAM) platform
Process, verify and deliver digital assets for both B2B and B2C channels, ensuring file naming, metadata and folder structures adhere to company standards
Apply rigorous quality control to all imagery before release, reviewing assets from both internal teams and external retouching partners to ensure they meet Holland Cooper's quality standards
Act as the first point of contact for routine image requests across the business, sourcing and distributing assets efficiently while escalating queries where appropriate
Develop an in-depth understanding of Holland Cooper's studio workflow, digital filing systems and asset management processes
Manage relationships with external retouching suppliers, coordinating workloads, delivery schedules and final asset handovers
Work closely with the Head of Creative Operations and Operations Manager to manage outsourced ecommerce asset production, supplier relationships and delivery schedules
Support the research, implementation and continuous improvement of Digital Asset Management systems, workflow processes and automation tools
Create, maintain and monitor production trackers, asset schedules and weekly reports for key stakeholders
Ensure all assets are accurately archived and filed within server and DAM systems, maintaining a logical and accessible library for the wider business
Work collaboratively with Creative, Ecommerce, Marketing teams to promote best practice in asset management and digital workflows
Run Photoshop automation scripts to prepare final imagery for delivery
Demonstrate a proactive, solutions-focused attitude, responding positively and efficiently to stakeholder requests while maintaining exceptional attention to detail

Key Competencies/behaviours

Highly organised, methodical and exceptionally detail-oriented
Experienced in managing high volumes of digital assets, imagery and production information
Comfortable working within a fast-paced creative studio and balancing multiple deadlines
A confident communicator who builds strong relationships with stakeholders at all levels
Proactive, dependable and naturally process-driven with a continuous improvement mindset
Passionate about photography, creative production and digital content

Skills & Experience

Essential

2-3 years' experience as a Studio Assistant, Asset Co-ordinator, Production Assistant or Studio Administrator in a creative, ecommerce or fashion environment
Comfortable working in a fast-paced creative studio environment
Proficient in Microsoft Office or Google Workspace
Experience using Digital Asset Management (DAM) or studio workflow systems

Desirable