Despatch & Shipping Coordinator

SmartSourcing Ltd; Ware; On-site; GBP 20,000 - 24,000; Full time

Job summary

SmartSourcing Ltd. is seeking a Shipping Clerk in Ware for a 3‑month contract. The role manages daily despatch activities, schedules, and documentation to ensure on-time, accurate delivery while liaising with customers, carriers and internal teams.

You will handle packaging, labeling, and compliance for domestic and international shipments, with a focus on accuracy and efficiency in a fast-paced environment.

Qualifications

• Experience in despatch operations handling shipping processes.
• Strong organization and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail in order processing and documentation.
• Ability to work under pressure and meet deadlines.
• Problem-solving skills and proactive thinking.
• Knowledge of logistics and transportation processes.
• Familiarity with MS Office and ERP/WMS systems (SAP/Oracle) advantageous.
• Candidates must wear safety boots.

Responsibilities

• Coordinate and schedule daily despatch activities to meet delivery deadlines.
• Prepare and manage despatch schedules, ensuring efficient and timely transportation of goods.
• Verify and cross-check outgoing shipments against customer orders and documentation.
• Ensure all goods are appropriately labelled, packaged, and meet quality standards before despatch.
• Liaise with customers, carriers, and internal teams to confirm delivery requirements and address queries.
• Provide regular updates to stakeholders on delivery schedules, delays, or issues.
• Prepare and process all necessary shipping documents, including invoices, packing lists, and delivery notes.
• Ensure compliance with legal, safety, and regulatory requirements for domestic and international shipments.
• Work closely with warehouse staff to manage stock levels and allocate inventory for despatch.
• Monitor and report discrepancies or damage to inventory and shipments.

Skills

Despatch experience

Organizational skills

Communication skills

Attention to detail

Ability to work under pressure

Problem-solving skills

Logistics knowledge

MS Office Suite / ERP/WMS familiarity

Safety boots

Tools

SAP

Oracle

Job description

SmartSourcing Ltd. is seeking a Shipping Clerk in Ware for a 3‑month contract. The role manages daily despatch activities, schedules, and documentation to ensure on-time, accurate delivery while liaising with customers, carriers and internal teams.

You will handle packaging, labeling, and compliance for domestic and international shipments, with a focus on accuracy and efficiency in a fast-paced environment.