Deputy Admin & Finance Manager

People First Team Japan/ピープルファーストチームジャパン; Greater London; On-site; GBP 30,000 - 50,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

People First Team Japan/ピープルファーストチームジャパン is seeking a Deputy Administration Manager. The role requires fluent English, strong administrative skills, and experience with frontline and petty cash management, plus IT-related tasks.

The position is office-based in the UK with permanent status. Start ASAP and reports to the Director of Administration Dept. A discretionary bonus scheme is in place depending on performance.

Qualifications

• Fluent in English, both verbal and written.
• Solid proven administration, frontline, monitoring and control of petty cash to pay in invoices experiences.
• Relevant degree, diploma, or secretarial course with substantial administrative experience.
• Computer literacy including Outlook, Word and Excel.
• Well-developed numeracy and calculations skills.

Responsibilities

• Monitor and control petty cash to pay invoices; verify invoices and record expenditures.
• Maintain office stationery stock; check market prices quarterly and update accordingly.
• Assist in IT tasks, supporting system development and digital tool maintenance.
• Liaise with contracted office staff; guide and address issues with Section Head/Contractor.
• Provide accurate expenditure information to assist in budgeting and reporting.
• Maintain employee contact details; issue ID/access cards for new employees.
• Arrange office maintenance; obtain quotes and ensure timely work per policy.
• Coordinate access to archive room; manage security and filings.
• Maintain inventory and asset records; provide reports to Section Head.
• Provide general secretarial and clerical support as needed.

Skills

English fluency

Administration

Numeracy

Secretarial support

Computer literacy (Outlook, Word,Excel

Education

Relevant degree/diploma/secretarial course

Tools

Outlook

Word

Excel

Job description

People First Team Japan/ピープルファーストチームジャパン is seeking a Deputy Administration Manager. The role requires fluent English, strong administrative skills, and experience with frontline and petty cash management, plus IT-related tasks.

The position is office-based in the UK with permanent status. Start ASAP and reports to the Director of Administration Dept. A discretionary bonus scheme is in place depending on performance.