Department Administrator

Adecco; Liverpool; On-site; GBP 30,000 - 33,000; Full time

Job summary

Adecco is seeking an experienced Department Administrator to provide comprehensive administrative support to a busy department in Liverpool City Centre. A key part of this role is attending meetings, producing accurate minutes, and ensuring actions and documentation are distributed promptly in a fast-paced professional environment.

You will manage diary systems, travel arrangements, prepare meeting packs, and create professional documents and reports using Microsoft Office.

Qualifications

• Proven minute-taking in formal meetings with accurate notes.
• Excellent attention to detail and confidentiality.
• Proven administrative experience in busy offices.
• Strong organisational and communication skills.

Responsibilities

• Attend meetings and produce accurate minutes, distribute notes.
• Coordinate meeting logistics and packs.
• Provide department admin support and manage sickness absence records.
• Maintain diary management and coordinate travel, conferences, hotels.
• Create professional documents and reports using MS Office.
• Handle enquiries by phone, email, in person.
• Greet visitors and manage incoming/outgoing documents.
• Record and follow up actions from meetings.

Skills

minute-taking

organisational skills

communication skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Diary management

Job description

We are seeking an experienced and highly organised Department Administrator to provide comprehensive administrative support to a busy department. A key part of this role is attending meetings, producing accurate minutes, and ensuring actions and documentation are distributed promptly. This position would suit a candidate with proven minute-taking experience who is confident working in a fast-paced professional environment.

Department Administrator

Location: Liverpool City Centre

Hours: 8:30am-4:30pm (35 hours per week)

Pay: £16.50 per hour

Start Date: ASAP

Duration: 5 Months

Main Responsibilities

• Attend departmental meetings and provide accurate, timely minute-taking, transcription, and distribution of meeting notes and supporting documentation.
• Manage meeting logistics, including scheduling meetings, booking rooms, arranging hospitality, visitor parking, and preparing meeting packs.
• Provide administrative support across the department, maintaining systems and acting as the point of contact for sickness absence reporting and recording.
• Maintain diary management systems and coordinate travel, conference, and hotel bookings.
• Produce and format professional documents, spreadsheets, reports, and presentations using Microsoft Office.
• Handle incoming enquiries by telephone, email, and in person, resolving queries where appropriate.
• Meet and greet visitors, ensuring a professional and welcoming experience.
• Print, scan, photocopy, distribute documents, and manage incoming and outgoing correspondence.
• Ensure actions arising from meetings are accurately recorded and followed up where required.

Essential Requirements

• Extensive experience of minute-taking in formal meetings, with the ability to produce accurate and detailed minutes to tight deadlines.
• Excellent listening skills, attention to detail, and the ability to capture key discussions, decisions, and actions.
• Proven administrative experience within a busy office environment.
• Strong organisational skills with the ability to prioritise competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience managing diaries, meetings, and events.
• Professional and confident approach when dealing with enquiries and visitors.
• Accurate record-keeping skills and a high level of confidentiality.

Adecco is an equal opportunities employer