Dental Society Administrator — Flexible, Impactful Ops & Events

e2e infosys Ltd; United Kingdom; Hybrid; GBP 32,000 - 36,000; Part time

Benefits offered by this job

Flexible working

Self-employed basis

Job summary

Dental Society is seeking an organised, proactive Administrator to manage day-to-day administration, financials, membership and operations on a part-time, self-employed basis. You will coordinate governance, record-keeping, digital content and professional events such as webinars, study days and the annual conference.

Working with Council officers, members and sponsors, you will handle invoices, memberships, minutes and CPD administration while ensuring efficient operations across the society.

Qualifications

• Previous experience in a professional administrative or coordination role.
• Financial administration experience, including invoicing, expenses and accurate record-keeping.
• Good IT skills, including financial software such as QuickBooks, CMS platforms and membership databases.
• Experience coordinating meetings, events or conferences.
• Strong minute-taking and written and verbal communication skills.
• Excellent organisation, attention to detail and the ability to manage multiple priorities independently.
• A professional, reliable and proactive approach, with strong problem-solving and stakeholder management skills.

Responsibilities

• Financial Administration: Manage invoices, expenses, direct debits, financial records and bank reconciliations using QuickBooks.
• Membership Management: Process new memberships, manage renewals and payments, maintain membership databases and respond to enquiries.
• Governance & Council Support: Coordinate Council and AGM meetings, prepare minutes and support Charity Commission compliance.
• Website & Digital Management: Update website content, manage event booking pages and upload webinar recordings and speaker information.
• Event Coordination: Organise webinars, study days and the annual conference, including venue liaison, speaker coordination, delegate management, sponsorship and logistics.
• CPD Administration: Issue CPD certificates and support event-related administration.
• Stakeholder Management: Liaise with Council officers, members, sponsors, venues, publishers, accountants and technical providers.
• General Administration: Manage correspondence, prioritise deadlines and ensure efficient Society operations.

Skills

Financial administration

Invoicing

Record keeping

Event coordination

Minute taking

Stakeholder management

Communication

Organisational skills

Tools

QuickBooks

CMS platforms

Membership databases

Job description

Dental Society is seeking an organised, proactive Administrator to manage day-to-day administration, financials, membership and operations on a part-time, self-employed basis. You will coordinate governance, record-keeping, digital content and professional events such as webinars, study days and the annual conference.

Working with Council officers, members and sponsors, you will handle invoices, memberships, minutes and CPD administration while ensuring efficient operations across the society.