Dental Clinic Manager

Massachusetts College of Pharmacy and Health Sciences; Manchester; On-site; GBP 45,000 - 67,000; Full time

Job summary

Massachusetts College of Pharmacy and Health Sciences seeks a Dental Clinic Manager to oversee day-to-day operations, ensuring safe and compliant clinical services. The role includes supply management, sterilization control, regulatory documentation, and supporting faculty and students across the MCPHS Manchester dental hygiene clinic.

The manager will coordinate instrument kits, oversee maintenance, monitor safety procedures, and partner with facilities and vendors to ensure smooth clinic

Qualifications

• Oversee clinical and laboratory supplies with Dean approval.
• Maintain inventories and annual reports.
• Track purchase orders with budget codes in Excel.
• Coordinate instrument kit distribution and vendor meetings.
• Manage ADEX licensure process for graduates.
• Ensure equipment maintenance, repairs, and warranties.

Responsibilities

• Oversee daily clinic operations and infection control.
• Maintain SDS records and safety compliance.
• Coordinate emergency preparedness and drills with faculty.
• Supervise work-study staff and front desk coverage.
• Prepare materials for clinical sessions and outreach activities.
• Assist with clinic setup for ADEX examinations.

Skills

Supply management

Infection control

Equipment maintenance

Regulatory compliance

Staff supervision

Emergency preparedness

Vendor coordination

Inventory management

Budgeting

Documentation

Tools

Excel

Job description

The Forsyth School of Dental Hygiene (FSDH) is excited to announce the potential expansion to its MCPHS campus in Manchester, NH on July 1, 2027. The Forsyth School of Dental Hygiene seeks a dental clinic manager to oversee the daily operations of the dental hygiene clinic, ensuring safe, efficient, and compliant clinical services. The role manages supplies, equipment, sterilization and infection control processes, regulatory documentation, student clinical resources, and emergency preparedness while supporting faculty, students, and clinic operations. This position is contingent upon the Commission on Dental Accreditation (CODA) approval of the proposed program expansion. A decision on approval from CODA for this expansion is anticipated in March of 2027.

Required

• Orders, receives, and maintains all clinical and laboratory supplies with approval from the Dean, taking advantage of vendor promotions and ensuring supplies are stored safely and organized efficiently.
• Monitors and maintains supply inventories and prepares annual inventory reports documenting supply usage.
• Maintains an up-to-date Excel spreadsheet of all purchase orders organized by budget code.
• Reviews packing slips for accuracy, maintains invoice records, and submits invoices for payment approval.
• Oversees ordering and distribution of student instrument kits.
• Coordinates meetings with the Dean, Associate Deans, Clinic Coordinators, and vendors regarding the selection of instruments, materials, and supplies for student kits.
• Coordinates the ADEX licensure examination process for graduating students.
• Manages equipment repairs, service requests, inspections, warranties, and replacement schedules.
• Schedules and oversees preventative maintenance for all clinical units and equipment.
• Works closely with MCPHS Facilities to submit and monitor work orders and ensure timely resolution of clinic-related issues.
• Responds promptly to daily equipment malfunctions and operational concerns within the clinic.
• Conducts proper sterilization protocols and monitoring, including documentation of biological monitoring of sterilizers, and maintains all associated records and logs.
• Maintains all clinic logs required by the Department of Public Health (DPH), University policies, and accreditation standards.
• Maintains Safety Data Sheets (SDS) documentation and ensures compliance with safety regulations.
• Monitors and enforces infection control procedures throughout the clinic.
• Prepares clinic supplies and materials for faculty and student use prior to and during clinical sessions.
• Trains faculty and students on proper equipment operation, sterilization procedures, infection control protocols, and clinic safety practices.
• Disinfects and sterilizes student instrument cassettes and handpieces following and during clinical sessions.
• Evaluates students’ participation in clinical aide rotations.
• Works with students and faculty providing operational support as needed.
• Hires, trains, schedules, and supervises work-study students.
• Maintains emergency carts, including supplies, oxygen, medications, and related documentation.
• Coordinates medical emergency reviews, drills, and preparedness activities with Clinic Coordinators and faculty.
• Understands and implements emergency response protocols and assists during drills and actual emergency situations.
• Distributes, collects, and coordinates processing of radiation monitoring badges in collaboration with the Environmental Waste Officer.
• Arranges for proper handling, transportation, and disposal of hazardous and regulated waste.
• Provides front desk coverage and operational support as needed.
• Assists with community outreach programs and ensures appropriate supplies and materials are available for outreach activities.
• Collaborates with faculty, staff, vendors, and administrators to ensure the efficient, safe, compliant, and effective operation of all clinical and laboratory activities.
• Assists with the setup and preparation of the clinic hosting the ADEX clinical examination.
• Meets with sales representatives and maintains professional relationships.
• Attends program meetings as required.
• Assists with printing, proctoring tests, and running Gradescope results for faculty.
• Other duties as assigned.

Physical Requirements

• Standing, sitting, manual dexterity, ability to move between offices and floors of buildings,
• Ability to meet deadlines and perform well under pressure.
• Ability to be physically in attendance at designated worksite during scheduled work hours and to work some evenings and weekends.
• Normal range of vision and hearing (with or without correction).
• Ability to lift up to 25 lbs.

About Us

Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world's top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health and life sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe.

MCPHS has more than 7000 students across campuses in Boston's Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH.

Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our core values of integrity, community, engagement, collaboration, support, and innovation.

We offer competitive salaries and excellent benefits that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while supporting the MCPHS strategic plan.

MCPHS is an equal opportunity employer dedicated to ensuring equal opportunity for all members of the University community. We aim to recruit, develop, and retain the most skilled faculty and staff. All qualified applicants will be considered for employment.

Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.