Democratic and Document Services Business Officer - MID07724

Midlothian Council; Dalkeith; On-site; GBP 29,000 - 36,000; Full time

Job summary

Midlothian Council invites applications for the Democratic and Document Services Business Officer at Fairfield House. This permanent role asks for careful administration, strong Microsoft Office skills and the ability to work to deadlines in a busy office environment.

The successful candidate will have an HNC/SVQ3 level qualification or equivalent and experience supervising or supporting a team. Disclosure checks are required before commencement.

Qualifications

• Minimum qualification: HNC/SVQ3 level in business studies, office management or administration or equivalent.
• Good interpersonal and organisational skills; knowledge of IT systems and software including Microsoft packages.
• Desirable: experience supervising and developing a team in a busy office environment.

Skills

Interpersonal skills

Organisational skills

IT literacy

MS Office

Education

HNC/SVQ3 or equivalent in business studies/office admin

Tools

MS Office

IT systems

Job description

Job Vacancy

KNOWLEDGE

Educational:

Essential:

The Jobholder requires a minimum qualification to HNC/SVQ3 level in business studies, office management or administration or an acceptable equivalent qualification and/or extensive demonstrable experience to this level in one of the identified disciplines would be an acceptable alternative.

Experience:

Essential:

To be competent in the role the Jobholder must have good interpersonal and organisational skills as well as knowledge of various IT systems and software including Microsoft packages. She must also have previous experience of working to strict deadlines and contributing and implementing operational changes.

Desirable:

Experience of supervising and developing a team within a busy office environment providing business support.

CLOSING DATE - Sunday 18th October 2026

INTERVIEW DATE - Thursday 5th & Friday 6th November 2026

Job Advert

Position Title: Democratic and Document Services Business Officer

Location: Fairfield House

Contract Status: Permanent

Hours of Work: 36 hours per week

Working Pattern: Monday to Friday

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £32,554.06 per annum.

Requirements

This role requires Level 1 Disclosure Clearance, the fee for this Disclosure check will be met by you and receipt of the subsequent certificate will be required prior to commencement.

Once you have submitted your application and this has been processed you will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

Please note: If you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.