Democracy & Legal Services Coordinator

Noble Recruiting; Basildon; On-site; GBP 22,000 - 30,000; Full time

Job summary

The Specialist Support Officer will provide administrative and clerical support to the Legal and Democracy Support Team in Basildon, coordinating meetings, information systems, and support for elected Members and civic activities.

The role requires flexibility to attend civic events outside standard hours, working closely with the Mayor and elected Members to ensure accurate minutes, document management, and governance processes.

Qualifications

• Experience providing administrative support in a busy office.
• Familiarity with office procedures, information governance and record management.
• Ability to respond professionally to enquiries by telephone, email and in person.
• Experience in Local Government or a public sector environment is advantageous.
• Excellent organisation, time management and ability to meet deadlines.
• Strong written and verbal communication with colleagues and stakeholders.
• Experience in arranging meetings, preparing agendas and taking minutes.
• Good IT skills including Microsoft Office and database management systems.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate meetings, agendas and minutes for the Legal and Democracy Support Team.
• Provide administrative support for civic and ceremonial activities.
• Support elected Members and senior officers with information and governance tasks.
• Maintain confidential information with discretion and accuracy.
• Assist with information governance, elections and committee administration as required.

Skills

Administrative support

Office procedures

Record management

Telephone & email communication

Public sector experience

Organisational skills

Minute taking

MS Office

Information governance

Team collaboration

Tools

Mod.Gov

MS Office

Job description

The Specialist Support Officer will provide administrative and clerical support to the Legal and Democracy Support Team in Basildon, coordinating meetings, information systems, and support for elected Members and civic activities.

The role requires flexibility to attend civic events outside standard hours, working closely with the Mayor and elected Members to ensure accurate minutes, document management, and governance processes.