DBS Project Officer

NHS; Oxford; On-site; GBP 26,000 - 30,000; Full time

Job summary

The NHS is seeking a DBS Project Officer to oversee a vital project ensuring staff compliance with DBS standards. This fixed-term role requires strong administrative and organisational skills, with responsibilities including managing the DBS review process and maintaining high safety standards across the Trust.

Benefits

27 days annual leave plus bank holidays

NHS Discount across various retailers

Competitive pension scheme

Cycle to work scheme

Employee Assistance Programme

Qualifications

• Knowledge of UK DBS levels and renewal processes.
• Experience in managing time-sensitive work in healthcare.
• Proficient in spreadsheets and data management tools.

Responsibilities

• Updating tracking spreadsheets and ensuring ID checks.
• Liaising with staff regarding application status.
• Handling email and telephone queries professionally.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Tools

MS Office

Management Information Systems

Job description

Job summary

Are you motivated by the opportunity to support safety and safeguarding within the NHS?

We are looking for a DBS Project Officer to lead a Trust wide project in moving all our staff to the DBS update service. This is a vital role that ensures our staff meet DBS compliance standards, contributing directly to a safe environment for patients, staff, and visitors alike. If you have strong administrative skills, a professional approach, and a passion for supporting safeguarding processes, we would love to hear from you.

This is a fixed-term contract lasting 18-20 months, offering a chance to be part of a meaningful project. The role requires a physical presence on our Trust site in Littlemore 2-3 times a week and you may be required to travel between sites. As the first point of contact for our staff, you will play a crucial role in guiding them through the DBS review process, ensuring it is handled with sensitivity and efficiency. Your support will help maintain high standards of safety and compliance across our Trust.

Main duties of the job

In this role your main responsibilities will include updating tracking spreadsheets, ensuring appropriate ID checks are completed, and supporting colleagues with the use of online DBS software. You will liaise with staff and managers regarding application status, chase outstanding documentation, and handle email and telephone queries with professionalism and tact.

The role also involves assisting managers with the ID check process, identifying issues needing escalation, and performing ad-hoc administrative duties as required. Your attention to detail and organisational skills will be instrumental in ensuring the smooth progression of applications and adherence to deadlines.

Please refer to the job description attached for a comprehensive list of duties

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Details Date posted

22 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum | pro rata

Contract

Fixed term

Duration

20 months

Working pattern

Full-time, Flexible working

Reference number

267-CS7218166

Job locations

Littlemore Mental Health Centre

Sandford Road

Littlemore, Oxford

OX4 4XN

Job description Job responsibilities

Previous experience in NHS recruitment is advantageous but prior knowledge of DBS requirements is essential. You will need to possess strong administrative and organisational skills, along with the ability to work independently and as part of a team. You should be confident in handling sensitive information with confidentiality, possess excellent written and verbal communication skills, and be proficient in ICT systems including MS Office and Management Information Systems. Experience with applicant tracking systems and recruitment processes would be beneficial.

Please use the supporting statement part of the application form to outline your suitability for this role, highlighting your knowledge of DBS and experience of coordinating large scale projects.

Job description Job responsibilities

Previous experience in NHS recruitment is advantageous but prior knowledge of DBS requirements is essential. You will need to possess strong administrative and organisational skills, along with the ability to work independently and as part of a team. You should be confident in handling sensitive information with confidentiality, possess excellent written and verbal communication skills, and be proficient in ICT systems including MS Office and Management Information Systems. Experience with applicant tracking systems and recruitment processes would be beneficial.

Please use the supporting statement part of the application form to outline your suitability for this role, highlighting your knowledge of DBS and experience of coordinating large scale projects.

Person Specification Knowledge Essential

• Knowledge of UK DBS levels, renewal processes, and the significance of DBS checks for safeguarding.

Experience Essential

• Proven experience in managing time sensitive pieces of work ideally within healthcare or a similar regulated environment.
• Excellent organisational skills with meticulous attention to detail.
• Proficient in the use of spreadsheets and data management tools (e.g., Excel, databases).

Desirable

• Previous experience in HR administration or compliance roles is desirable.

Personal Qualities Essential

• Able to work in a pressured environment with frequent interruptions for advice and follow-up queries.
• Ability to prioritise tasks, manage deadlines, and work independently.
• Ability to travel independently between sites within the Trust

Person Specification Knowledge Essential

• Knowledge of UK DBS levels, renewal processes, and the significance of DBS checks for safeguarding.

Experience Essential

• Proven experience in managing time sensitive pieces of work ideally within healthcare or a similar regulated environment.
• Excellent organisational skills with meticulous attention to detail.
• Proficient in the use of spreadsheets and data management tools (e.g., Excel, databases).

Desirable

• Previous experience in HR administration or compliance roles is desirable.

Personal Qualities Essential

• Able to work in a pressured environment with frequent interruptions for advice and follow-up queries.
• Ability to prioritise tasks, manage deadlines, and work independently.
• Ability to travel independently between sites within the Trust

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre

Sandford Road

Littlemore, Oxford

OX4 4XN

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre

Sandford Road

Littlemore, Oxford

OX4 4XN

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)