Data & Systems Administrator - Coastal Learning Partnership

The Methodist Church in Britain; Bournemouth; On-site; GBP 14,000 - 21,000; Part time

Job summary

Coastal Learning Partnership invites applications for a term-time data and records administrator role. Starting December 2026, the post is permanent in the central team with occasional visits to schools. It focuses on keeping records accurate, handling routine admin and data queries, and preparing reports.

It is 22.5 hours per week over 40 weeks, with interview-discussed hours. This permanent post suits those new to data work and experienced administrators keen to build systems skills.

Qualifications

• Experience in administrative, office support or coordination role.
• Experience maintaining records, databases or spreadsheets.
• Experience producing reports or handling information accurately and confidentially.

Responsibilities

• Maintain accurate records and information across a range of systems
• Provide administrative support to colleagues and respond to routine enquiries
• Prepare reports and assist with data checks and quality assurance activities
• Support user accounts, access requests and system administration tasks
• Assist with compliance, record-keeping and information management, identifying improvements
• Help coordinate online training and organisational communications
• Support meetings, projects and other central team activities
• Contribute to continuous improvements in administrative processes and ways of working

Skills

Excellent organisational & admin

Attention to detail

MS Office proficiency

Communication skills

Multitasking

Tools

Microsoft Office

Job description

This permanent post, starting December 2026, sits in the central team of Coastal Learning Partnership and includes visits to schools. The core of the work is keeping records accurate, answering routine administrative and data queries, preparing reports and handling user access and system tasks. It is a term-time role of 22.5 hours a week over 40 weeks, with hours to be discussed at interview, and it suits both those new to data work and experienced administrators keen to build systems skills. CVs from external candidates are not accepted, and the post requires an enhanced DBS with a child barred list check.

What the job involves

• Maintain accurate records and information across a range of systems
• Provide administrative support to colleagues and respond to routine enquiries
• Prepare reports and assist with data checks and quality assurance activities
• Support user accounts, access requests and system administration tasks
• Assist with compliance, record-keeping and information management, identifying where improvements can be made
• Help coordinate online training and organisational communications
• Support meetings, projects and other central team activities
• Contribute to continuous improvements in administrative processes and ways of working

What’s required

Experience

• Experience in an administrative, office support or coordination role
• Experience maintaining records, databases or spreadsheets
• Experience producing reports or handling information accurately and confidentially

Skills & knowledge

• Excellent organisational and administrative skills
• Strong attention to detail and accuracy
• Confident using Microsoft Office, particularly Excel, Word and Outlook
• Strong communication and interpersonal skills
• Able to manage multiple priorities and work to deadlines

Checks & eligibility

• Enhanced DBS check with child barred list check
• Health check
• Satisfactory references
• Online search of shortlisted candidates, as part of the safeguarding check

Other

• Enjoys solving problems and supporting colleagues
• Works effectively both independently and as part of a team
• Willing to learn new systems and develop skills

Nice to have

• Knowledge of information management or compliance processes

What’s offered

• Welcoming and supportive team environment
• Opportunities for training and professional development
• Varied role with opportunities to develop administration, data and systems skills
• Flexible part-time working arrangements
• Chance to contribute to an organisation focused on delivering excellent services