Data Protection Coordinator

Wells & Co.; Manchester; On-site; GBP 28,000 - 36,000; Full time

Job summary

Bestway Healthcare is seeking an experienced Data Protection Administrator to support the Data Protection Officer in day-to-day compliance activities under UK data protection legislation. You will handle requests, provide guidance, and maintain records across the organisation.

You will assist with data protection impact assessments, audits, training coordination and reporting, while liaising with colleagues to ensure timely disclosures and governance.

Qualifications

• Experience in a data protection role within a regulated environment (healthcare preferred).
• Strong knowledge of UK GDPR and Data Protection Act 2018.
• Ability to manage multiple tasks and competing priorities.
• Proactive with attention to detail and compliance.
• Experience producing governance documentation and reports.

Responsibilities

• Handle requests under UK data protection legislation (UK GDPR and DPA 2018).
• Provide first-line advice to colleagues on routine data protection matters; escalate complex issues to the DPO.
• Maintain data protection records, inventories and governance documentation.
• Support investigations into data incidents and breaches.
• Coordinate information for subject access requests across the organisation.
• Assist with DPIAs and ongoing reviews of these.
• Audit supplier and internal function compliance with data protection laws.
• Provide general administrative support including meetings, minutes and papers.
• Support data protection training completion and management reporting.

Skills

Stakeholder management

Communication

Attention to detail

Compliance mindset

Report writing

Project coordination

Handling confidential information

Tools

Outlook

Excel

Word

PowerPoint

Job description

Reporting to the Data Protection Officer, you'll support the day-to-day administration and delivery of key compliance activities required under UK data protection legislation.,

• Handle requests made under Data Protection legislation (UK General Data Protection Regulation and Data Protection Act 2018).
• Provide first-line advice and guidance to colleagues on routine data protection matters, escalating complex issues to the Data Protection Officer.
• Maintain data protection records, personal data inventories, registers and governance documentation.
• Support investigations into data incidents and breaches.
• Liaise with colleagues across the organisation to identify, retrieve, and collate information for disclosure in subject access requests.
• Support DPO with completion of data protection impact assessments and ongoing review of these.
• Support audit of suppliers and internal functions on their compliance with data protection laws.
• Provide administrative support as required, including arranging and attending meetings, taking minutes, and circulating agendas and papers.
• Support administration of data protection training completion within the business.
• Maintain metrics and management reporting in relation to data protection across the business.
• Ad-hoc project work required to maintain legal compliance.
• Experience in a previous data protection role is essential, within a healthcare or regulated environment would be preferred.
• Strong stakeholder management and communication skills.
• Excellent working knowledge of Outlook, Excel, Word, PowerPoint and Outlook.
• Experience producing reports and governance documentation.
• Ability to work independently and manage competing priorities.
• Proactive work ethic, attention to detail and a diligent approach to compliance matters.
• Experience coordinating multiple workstreams and managing deadlines.
• Experience handling confidential and sensitive information.

With the purpose of improving the lives of our patients and customers, Bestway Healthcare supports communities across the United Kingdom and Ireland through an extensive network of community pharmacies and pharmaceutical wholesale depots.

Our retail business, Well Pharmacy, owns and operates over 650 community phramacy branches across the UK, making us the Uk's 2nd largest retail pharmacy. Our wholesale business unit operates two pharmaceutical wholesale brands, Lexon and Bestway Medhub which combined support over 5,000 independent community pharmacy contractors, processing over 100m packs of medication every year making us the 4th largest pharmaceutical wholesaler in the United Kingdom. Our wholesale business unit also operates a leading appliance wholesaler, Wardle's, a generic supplier Key Pharmaceuticals. We operate from 3 distribution centres with a fleet of vans delivering to independent pharmacies & directly to the most vulnerable patients every day.