Data Operations Administrator

Warwick College Group; Moreton Morrell; On-site; GBP 24,000 - 32,000; Full time

Job summary

Warwick College Group is seeking a detail-oriented administrator to maintain the Management Information System (MIS) records and ensure enrolment and register accuracy across multiple sites. You will support audit compliance and funding rules while aligning data capture with college priorities.

The role requires excellent literacy and numeracy, strong communication, and proficient IT skills, with experience in FE environments preferred. A collaborative, well-organised approach is essential.

Qualifications

• Excellent literacy and numeracy skills required.
• Strong verbal and written communication abilities.
• Proficiency with IT, email and common software packages.
• Experience in administrative roles within FE colleges or training providers is desirable.

Responsibilities

• Maintain accurate MIS records and ensure funding rule and audit compliance.
• Create and update enrolments and registers promptly.
• Be aware of college priorities and timetables to maintain data quality at key points.
• Collaborate with colleagues across college to improve data accuracy and processes.

Skills

Literacy

Numeracy

Communication

IT skills

Education

GCSE English & Maths (C)

Job description

The Data Operations Team are accountable for producing and maintaining timely and accurate student data throughout the college lifecycle. They achieve this by:

• Ensuring that registers are accurate.
• Maintaining accurate and compliant student and enrolment records.
• Managing enrolment alongside the Returns, Analysis and
• On-boarding students through the application process.
• Efficiently timetabling college resources.
• Providing advice and guidance on audit compliance, funding rules regulations and timeframes.
• Understanding organisational priorities and ensuring that data capture and accuracy supports them.

The post holder is directly responsible to the Data Operations Manager but will work closely with the Returns, Analysis and Process Team, the Timetabling Team and the Applications Team. They will be highly collaborative, flexible, organised and diligent and will possess excellent communication skills. They will be focussed on maintaining a good working knowledge of the MIS environment and will work well under pressure.

• Maintain accurate and timely Management Information System records ensuring funding rule and audit compliance are met.
• Ensure that enrolments and registers are created and maintained in a timely manner and that changes are reflected promptly.
• Be aware of College priorities and timetables to ensure that data quality is maintained at key decision points.
• Liaise with colleagues across college in matters relating to data accuracy, facilitating the wider understanding of College processes.

OFFERS OF WORK

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).

• The ability to demonstrate excellent literacy and numeracy skills or to hold a GCSE Grade C (or equivalent) in English and Mathematics
• Experience working in an administrative role in a FE College or Training Provider, demonstrating an understanding of the systems and software.
• The ability to demonstrate a working knowledge of IT, email and a range of software packages.
• To demonstrate strong verbal and written communication skills.
• To have an understanding of the operation of a large multi-site FE College.