Data Officer

SCIS; City of Edinburgh; Hybrid; GBP 42,000 - 45,000; Full time

Job summary

SCIS in Edinburgh is seeking a Data Officer to oversee the integrity, integration and use of data across the school's systems, including MIS and CRM. You will ensure data is reliable, accessible to SLT, and aligned with educational priorities.

Working with academic staff and the SLT, you will develop reporting through SSRS and SQL Server, support data governance, and drive the data culture forward to inform decisions on pupil progress, admissions and operational measures.

Qualifications

• Experience with MIS and data systems in an education setting.
• Proven ability to turn data into actionable insights.
• Knowledge of data protection and privacy requirements applicable to schools.

Responsibilities

• Develop and manage MIS to support school services.
• Ensure data integrity and security across school data systems.
• Provide online support materials and staff training for data systems.
• Act as point of contact for MIS-related issues and enhancements.
• Support annual data collection and reporting cycles.

Skills

Data analysis

MIS management

Data governance

SQL queries

Tools

SQL Server

SSRS

Job description

DATA OFFICER | Full-Time, Permanent

Hours of Work

• 8.30am to 4.30pm, Monday to Friday.
• 6 weeks and 8 days annual leave entitlement.

Remuneration

• £42,000 - £45,000 per annum, dependent on skills and experience.

Key dates

• Closing Date - 25th November 2026
• Interviews - Expected to be held the week beginning 30th November 2026

Job Purpose

• To be responsible for the integrity, integration and use of data across all school systems, including but not limited to the MIS, SOCS, Schoolpost, My School Portal, Evolve, CPOMs, SchoolCloud, Every HR, and the school’s CRM provider. The aim will be to support a data culture forward and continue its enhancement within the school and support the smooth operation and efficient running of the school’s data systems.
• The Data Officer will ensure that the systems are developed to meet the needs of the school and will be responsible for timely, effective and efficient interaction with members of the school community in relation to access and use of data systems.
• The Data Officer will also turn school data into clear, timely and reliable insight for the Senior Leadership Team, Heads of Department and Governors, covering pupil progress, achievement and attainment, admissions and pupil numbers, and operational measures, so that decisions across the school are effectively informed by evidence.
• The role also involves working collaboratively with academic colleagues and the Senior Leadership Team (SLT) to support and advance the school’s pastoral and academic objectives, ensuring alignment within the school’s wider educational priorities

Accountable To

Head of IT

Main Responsibilities:

The following provides a main overview of the main duties and responsibilities for the post holder but is not exhaustive and can be subject to change.

Management Information System

• To facilitate the development and use of the MIS to support school services;
• To support relevant staff in use of modules within the MIS to ensure the smooth running of school services;
• To ensure the integrity and security of the data held in the MIS;
• To organise and distribute on-line support material for the school intranet, including offering drop-in support times and staff training as required;
• Be a point of contact for all staff for the MIS, liaising with users and the MIS provider about any issues, development requests, and undertake the necessary troubleshooting;
• To complete all necessary preparation and provision of the system for each academic year by early August, to include adding new staff and students, timetable, calendar, event and meeting data;
• To set up curriculum structure within the MIS and liaise with the Deputy Head: Academic and timetabler regarding any changes;
• To organise and supervise accurate set up of all required class lists and groups for academic and activity use;
• To undertake regular maintenance tasks such as the annual rollover of data and the archiving of staff and student leavers (in liaison with HR and IT);
• Provide the data export required by internal sources and external organisations (e.g. data files for photographers) and support the import of required externally supplied data (e.g. staff photos, examination base data);
• Assist with the preparation of annual data collection;
• To be responsible for data entry and cleansing tasks;
• Undertake annual data integrity checks;
• To oversee the school’s reporting cycle set up in the MIS and provide relevant tracking reports as requested;
• To produce ad hoc and regular scheduled reports for academic and support staff using SQL Server Reporting Services (SSRS);
• Monitor MIS operations to ensure optimal performance at all times;
• Maintain a clear understanding of the Data Protection Act and the implications that it has for managing school