Data Governance and Legal Services Administrator

University of Suffolk; Ipswich; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Annual leave 25

Bank holidays 8

Flexible working

USS pension 14.5%

Staff discounts Ipswich

Cycle to work

EV salary sacrifice

EAP

Development opportunities

Job summary

The University of Suffolk is seeking a capable Data Governance and Legal Services Administrator to join the Data Governance and Legal Services team in the Vice-Chancellor’s Office. You will provide administrative support across information governance, legal services, and committee administration.

Responsibilities include processing FOI requests, Subject Access Requests, DPIAs, and data breach records; maintaining registers; and helping improve processes and templates while ensuring compliance

Qualifications

• Excellent organisational skills and strong attention to detail.
• Good communication skills and confidence using Microsoft Office and digital systems.
• Ability to handle confidential information and manage competing priorities.

Responsibilities

• Provide administrative support across information governance, legal services and committee administration.
• Administer and track Freedom of Information requests, Subject Access Requests, Data Protection Impact Assessments, and data breach records.
• Maintain accurate registers and support compliance with UK GDPR and other legislation.
• Contribute to projects that improve and automate team processes.

Job description

Hours: Permanent, full time, 37 hours per week (1.0 FTE)

Salary: Band 3 (non-negotiable) - £28,778 to £32,080 per annum

About The Post

The University of Suffolk is looking for an organised and proactive Data Governance and Legal Services Administrator to join our Data Governance and Legal Services team within the Vice-Chancellor’s Office.

This varied role will provide administrative support across information governance, legal services, and committee administration. You will help administer and track Freedom of Information requests, Subject Access Requests, Data Protection Impact Assessments, and data breach records, while maintaining accurate registers and supporting compliance with UK GDPR, the Data Protection Act 2018 and other relevant legislation.

You will also support committees and meetings, help maintain guidance, procedures, and templates, respond to routine enquiries, and contribute to projects that improve and automate team processes.

About You

We are looking for someone with excellent organisational skills, strong attention to detail, good communication skills and confidence using Microsoft Office and digital systems. You will be comfortable handling confidential information, managing competing priorities and working collaboratively with colleagues across the University.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
• Flexible working, including family friendly policies.
• Competitive workplace pension scheme (USS) - with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
• Staff discounts at a number of local amenities in Ipswich.
• Discounted membership at Adastral Park Leisure and Sports
• Access to a range of high-quality learning and development opportunities
• Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Employee Assistance Programme (EAP).
• Staff recognition annual awards.

Closing Date

Thursday 24 September 2026

Proposed Interview Date

W/C 12 October 2026 (subject to change)

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We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.