Data Governance and Legal Services Administrator

University of Southampton; Ipswich; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Annual leave and holidays

Pension (USS)

Staff discounts

Learning and development

Cycle to Work

EAP

Job summary

University of Suffolk is seeking a Data Governance and Legal Services Administrator to join the team within the Vice-Chancellor’s Office. The role covers information governance, legal services and committee administration, including handling FOI requests, SARs, DPIAs and data breaches, while maintaining registers and supporting GDPR compliance.

Ideal candidates will have excellent organisational skills, strong attention to detail and confidence using Microsoft Office and digital systems, with

Qualifications

• Excellent organisational skills and strong attention to detail.
• Good communication skills and confidence using Microsoft Office and digital systems.
• Ability to handle confidential information and manage competing priorities.

Responsibilities

• Provide administrative support across information governance, legal services and committee administration.
• Administer and track Freedom of Information requests, Subject Access Requests, DPIAs, and data breach records.
• Maintain accurate registers and support compliance with UK GDPR, the Data Protection Act 2018 and other legislation.
• Support committees and meetings, maintain guidance, procedures and templates, respond to routine enquiries.
• Contribute to projects that improve and automate team processes.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office

Digital systems

Job description

Hours: Permanent, full time, 37 hours per week (1.0 FTE)

Salary: Band 3 (non-negotiable) - £28,778 to £32,080 per annum

About the Post

The University of Suffolk is looking for an organised and proactive Data Governance and Legal Services Administrator to join our Data Governance and Legal Services team within the Vice-Chancellor’s Office.

This varied role will provide administrative support across information governance, legal services, and committee administration. You will help administer and track Freedom of Information requests, Subject Access Requests, Data Protection Impact Assessments, and data breach records, while maintaining accurate registers and supporting compliance with UK GDPR, the Data Protection Act 2018 and other relevant legislation.

You will also support committees and meetings, help maintain guidance, procedures, and templates, respond to routine enquiries, and contribute to projects that improve and automate team processes.

About You

We are looking for someone with excellent organisational skills, strong attention to detail, good communication skills and confidence using Microsoft Office and digital systems. You will be comfortable handling confidential information, managing competing priorities and working collaboratively with colleagues across the University.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
• Flexible working, including family friendly policies.
• Competitive workplace pension scheme (USS) – with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
• Staff discounts at a number of local amenitiesin Ipswich.
• Discounted membership at Adastral Park Leisure and Sports
• Access to a range of high-quality learning and development opportunities
• Discountedrates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Employee Assistance Programme (EAP).
• Staff recognition annual awards.

Closing Date: Thursday 24 September 2026

Proposed interview Date: W/C 12 October 2026 (subject to change)

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Please note:We recommend that you apply as soon as possible, even if the closing date is in the future.

Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.

We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.