Data Assistant and Exams Assistant

Chislehurst School for Girls; Greater London; On-site; GBP 15,000 - 17,000; Part time

Job summary

Chislehurst School for Girls in Kent is seeking an Examinations and Data Assistant to support the smooth running of internal and public examinations. You will help prepare timetables, enter data, and ensure accuracy and confidentiality across systems such as SIMS and 4Matrix.

The role is part-time (25 hours a week, 39 weeks per year) with the Examinations Officer and Data Manager, requiring DBS checks, discretion, and strong organisational skills.

Qualifications

• Experience as an administrator in a school environment.
• Ability to handle confidential data and DBS checks.
• Eligible to work in the UK with clean references.

Responsibilities

• Prepare detailed examination timetables for students and staff.
• Register candidates and manage exam entries with deadlines.
• Organise venues, seating, invigilation, and materials.
• Maintain secure handling of exam papers and results.
• Support internal exams and postal transfers of scripts.
• Manage census data and SIMS records with accuracy.
• Produce data reports for senior leaders and governors.

Skills

Administrative skills

Professional conduct

Organisational ability

Tools

SIMS

4Matrix

Job description

Working pattern

Part time: 25 hours a week 39 weeks a year

Contract type

Contract type

Permanent

Full time equivalent salary

Pay scale

Pay scale

NJC 5 Point 11

What skills and experience we're looking for

We are looking for a colleague who:

• Is a skilled and hardworking administratorwith a passion for supporting with school processes
• Consistently models professional workingpractices
• Wants an exciting opportunity towork in a vibrant and diverse organisation

What the school offers its staff

In return we will offer you:

• Adedicated and supportive staff team
• Politeand welcoming children and families
• Aworking environment where everyone is valued and respected

ExcellentCPD within the school and across the Trust

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

JobPurposeThe Examinations and Data Assistantplays a vital role in ensuring the smooth, secure, and compliant running of allinternal and external examinations.Keyfunctions

Preparation and Planning

• Assist in the creation and distribution ofdetailed examination timetables for students and staff
• Support the registration of candidates forpublic examinations, ensuring accuracy and adherence to awarding body deadlines
• Liaise with subject leaders and curriculum staffto confirm exam entries and special arrangements
• Prepare seating plans, room allocations, andinvigilation schedules in line with JCQ and awarding body regulations

Exam Materials and Logistics

• Ensure the secure receipt, storage, and handlingof examination papers and materials
• Organise and prepare exam venues, ensuring allnecessary equipment and resources are available
• Always maintain confidentiality and security ofexam content

During Examinations

• Support the running of exam sessions, includingacting as an invigilator when required
• Monitor exam conditions to ensure fullcompliance with JCQ regulations and school policies
• Respond promptly and professionally to anyissues or incidents during exams, escalating where necessary

Access Arrangements andSpecial Considerations

• Assist in implementing access arrangements forstudents with additional needs, in collaboration with the SENCO and ExamsOfficer
• Ensure appropriate support and adjustments arein place for eligible candidates

Post-Examination Duties

• Assist with the collection, checking, and securedispatch of completed exam scripts to awarding bodies
• Support the processing and distribution ofresults to students and staff, ensuring accuracy and confidentiality
• Help manage post-results services, includingreviews of marking, access to scripts, and appeals
• Maintain accurate records of entries, results,and communications with exam boards

Internal Exams and Assessments

• Support the Exams Officer in planning andcoordinating internal exams and mock assessments
• Assist with rooming, invigilation, and logisticsfor internal assessments
• Ensure that internal exam data is accuratelyrecorded and reported

Census and Student DataManagement

• Gather, verify, and prepare student data forcensus submissions in line with DfE requirements
• Ensure accurate and up-to-date student records,including processing admissions, leavers, and transfers from other schools
• Maintain academic management areas of SIMS,ensuring data integrity and consistency
• Work closely with pastoral and administrativeteams to ensure student data reflects current enrolment and curriculumstructures
• Maintaining details of students’ records e.g.UPN numbers
• To support the Data Manager in importation ofdata into School Management Information Systems and supporting platforms
• To produce data reports and analysis at therequest of the Data Manager and/or Middle or Senior Leaders
• To maintain the accuracy of 4Matrix
• To support the production and distribution ofacademic student reports to wider stakeholders, including parents

General Duties

• To adhere to the policies and procedures of LumeroEducational Trust
• To make a positive contribution to the widerlife and ethos of the school
• To demonstrate consistently the positiveattitudes, values and behaviour which are expected within the school communitybased on mutual respect between students and staff

Towork with flexibility, resourcefulness and initiative, undertaking any dutiesat the reasonable request of the Headteacher

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Chislehurst School for Girls is a non-denominational secondary academy based in Kent, for girls aged 11-18. The school has a rich history spanning decades and is situated in the idyllic town of Chislehurst.

It was originally founded in 1896 as Sidcup High School and was more recently known as Beaverwood School for Girls. The secondary school was renamed in 2014 as Chislehurst School for Girls.

At Chislehurst School for Girls, it is believed that each student has strengths. Through care and knowledge of every individual pupil, teachers strive to develop these strengths. The secondary school’s vision for the future is combined with the traditional values that it believes society respects.

Chislehurst School for Girls has a strong belief in good discipline and it ensures that students know what is expected of them. Pupils have access to a grammar-style curriculum, through the school’s Grammar Stream.