Customer Service Advisor

Livity Life Ltd; Lewes; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Company van

33 days holiday including bank hols

Company pension scheme

Life assurance

Rewards scheme with 200+ perks

Job summary

Livity Life Ltd is seeking a proactive customer service/order processing aimer to support stock selection, processing orders, and coordinating deliveries for service users.

The role focuses on accurate entry, timely communication, and efficient scheduling of orders within a busy care environment. You will work as part of a friendly team, with opportunities to develop in a growing TEC company.

Qualifications

• Excellent communication skills are required to interact with internal staff, prescribers and service users.
• Must be able to work off their own initiative as well as part of a team
• Computer literate with a good working knowledge of Word and Excel
• Excellent telephone manner
• Excellent organisational skills with a good eye for detail
• Flexible, adaptable and positive in their approach to work

Responsibilities

• Order Analysis – check and identify errors in prescriber orders and report/rectify before manifesting to CARES.
• Entering of Orders – input orders promptly onto the computer system if not received via CARES.
• Scheduling of Orders – contact service users to set delivery/collection times and schedule orders.
• Routing – organise daily dispatch print runs and ensure routes pass to the correct department on time.
• Communication – answer calls courteously and relay issues to supervisor.
• Queries/Enquiries – handle questions from prescribers, service users, carers and staff.
• Administration – maintain daily clerical systems in line with Millbrook procedures.
• Stock Management – assist with stock selection and maintenance when needed for technicians.
• General – support other service centre areas and cover for staff as required.
• Stock check – assist with annual stock checks.
• Telephone Assessments – carry out telephone self-assessments per Millbrook algorithms, in liaison with others.

Skills

Communication skills

Initiative

Telephone manner

Organisational skills

Flexibility

Education

GCSE level or equivalent

IT/Administration qualification advantage

Tools

Word

Excel

Job description

Back to Careers

Job Role

At Livity Life, we’re leading the Technology Enabled Care (TEC) revolution. Using the most innovative technology and cutting-edge digital tools. We deliver a transformational service that challenges norms and delivers the very best care experience.

To help to create an efficient and effective, friendly and courteous day to day customer service/order processing department. To support stock selection and management when required to ensure orders can be processed quickly and effectively.

Main Duties And Responsibilities

• Order Analysis – Responsible for checking and identifying any errors made by the prescriber for the online orders. Responsible for reporting these errors daily and/or rectifying prior to manifesting the order to CARES, the computer system.
• Entering of Orders – Responsible for entering orders immediately onto the computer system in an effective and timely manner if not received directly via CARES.
• Scheduling of Orders – Responsible for making contact with service users’ and agreeing a convenient delivery/collection/service/test time. Responsible for scheduling and manifesting orders within set time frames.
• Routing – Responsible for organising the daily dispatch print runs for the service centre. Responsible for ensuring these routes are passed to the appropriate department within time scales set.
• Communication – Responsible for answering daily calls in a courteous/friendly manner. Responsible for communicating any issues with orders to the customer service supervisor that are unable to be resolved by yourself to ensure effective solution/outcome in all cases.
• Queries/Enquires – Responsible for dealing with all queries and enquires from prescribers, service users, carers and service centre staff.
• Administration – Responsible for the daily efficient running and accounting of all administrative operational systems within the clerical area of the service; all in line with Millbrook procedures.
• Stock Management – in the absence of the Warehouse Operative, to manage selecting appropriate stock for technicians enabling them to fulfil scheduled orders, to produce job routes for technicians and to ensure stock is recorded and maintained accurately and effectively.
• General – Responsible for helping out in any area of the service centre and ensuring calls are handled in a timely and effective manner. You will be assigned to specific areas or tasks associated with customer service either on a permanent or temporary basis. Flexibility is therefore required to ensure that the service centre remains effective and efficient, and to manage and cover for other staff in their absence.
• Stock check – to assist with the annual stock checks, as required.
• Telephone Assessments – Subject to acceptance by the service Commissioners: Carry out telephone assisted self-assessments with service users, using set assessment algorithms developed by Millbrook’s occupational therapist. You will also be expected to work in close liaison with the Trusted Assessor Driver/Technician to ensure that service users receive quality and responsive services. Demonstrate willingness to be trained in this area with your customer service supervisor.

Perform duties according to all Company policies, procedures and instructions

Experience

• Excellent communication skills are required to interact with internal staff, prescribers and service users
• Must be able to work off their own initiative as well as part of a team
• Computer literate with a good working knowledge of Word and Excel
• Excellent telephone manner
• Excellent organisational skills with a good eye for detail
• Flexible, adaptable and positive in their approach to work

Skills And Knowledge

Previous experience within a busy customer service department

Previous experience of administration, order processing and scheduling of workloads would be advantageous

Experience with a similar type of role would be beneficial

Qualifications

Qualified to GCSE level or equivalent

Any other qualification in IT or administration would be an advantage

What can we offer you?

40 hours per week, Monday to Friday 08:00-17:00

Company van is provided for work purposes

Up to 33 days holiday (including bank holidays) plus optional 5 unpaid days

Company Pension Scheme

Life Assurance

A rewards scheme – 200+ exclusive perks and discounts from leading retailers and leisure outlets

Our ambition at Livity Life is to become the provider of choice in a world where intelligent healthcare technology enables proactive, personalised, and preventative care for every individual of all ages and backgrounds to live safe, independent lives in their own homes.

We are on a mission to create and nurture better social care and health outcomes for all. By empowering our people to inspire and support others, living our values to be the provider and employer of choice

Our core company values ‘LIFE’ newly launched in 2026 will support us achieve this. We are always looking to recruit hard working and talented individuals to become a part of our ongoing growth and success. You’ll enjoy all the support and encouragement you need to reach your own potential and develop a rewarding career along the way.

Values

Lead by example in setting the standards which define our purpose.

Inspire and empower, collaboration, shared purpose and inclusion.

Fairness- we act ethically and with integrity in everything we do.

Entrepreneurial – innovate with purpose, with a mindset resilient to change.

This role involves working in a regulated activity and may be subject to a DBS disclosure and social media screening.

No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community.