Customer Service Advisor

West Sussex; Littlehampton; Remote; GBP 21,000 - 26,000; Full time

Benefits offered by this job

5% employer pension contribution

Life Insurance cover 10x annual salary

Private healthcare for employee and 가족

25 days holiday + bank holidays

Job summary

Fittleworth Medical is seeking a Customer Service Advisor to be the first point of contact for customers, delivering professional and friendly support over the phone and via email. You will handle a variety of enquiries, resolve issues, and provide practical solutions that enhance satisfaction and loyalty.

The role requires resilience, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, ensuring exceptional service to clients and healthcare professionals

Qualifications

• Experience in fast-paced, high-volume customer service.
• Ability to stay calm and professional over the phone and email.
• Proactive problem-solving with a customer-focused approach.

Responsibilities

• Handle incoming calls and emails from clients and health care professionals.
• Process prescriptions and EPS orders accurately.
• Maintain external communication via Web Orders, My Pen, Caring.
• Follow up on outstanding prescriptions with GP surgeries.
• Register new clients and process sample orders.
• Update client records and manage order templates as needed.
• Track deliveries, arrange returns or collections, and resolve issues.
• Address complaints and escalate complex cases to a Team Leader.
• Work toward KPIs including quality scores, efficiency, and satisfaction.
• Maintain confidentiality and follow NHS guidelines and policies.

Skills

Customer service

Communication

Multitasking

Empathy

Attention to detail

Team collaboration

Job description

Helping people find jobs in the local area since 2008

Work setting In person / office based - 5 days a week office presence

Contract Permanent

Hours Full Time- 37.5 Monday to Friday. Shifts scheduled between the hours of 08:00 - 18:00 on a rota basis.

Due to the nature of our training programme, all new starters must be available to work full time hours and not have any pre-booked holiday during their first 8 weeks of employment.
Come and join Fittleworth, where every conversation has the potential to make someone's day a little easier.

As a Customer Service Advisor, you'll provide support to customers who depend on our products and services, offering guidance, reassurance and practical solutions when they need them most. You'll be part of a team that genuinely cares about delivering outstanding service and improving people's quality of life.

If you're passionate about helping others and are looking for a role with real purpose, we'd love to hear from you.

About the Role

You will be the first point of contact for customers, delivering professional, friendly, and efficient service over the phone and via email. You will handle a variety of customer enquiries, resolve issues, and provide solutions that enhance customer satisfaction and loyalty. This role requires resilience, attention to detail, and a proactive approach to ensure an exceptional customer experience. The position is fast-paced and demands strong problem-solving skills, effective communication, and the ability to manage multiple tasks efficiently

Key Responsibilities

• Manage incoming calls and emails from clients and health care professionals.
• Process incoming prescriptions and manage electronic prescriptions (EPS) orders.
• Maintain external communication from clients and healthcare professionals, including Web Orders, My Pen and Caring.
• Call GP surgeries to request outstanding prescriptions and follow up on orders
• Register new clients onto our system, and process sample orders
• Update client records, including cutting templates when needed.
• Track missing deliveries and arrange returns or collections
• Handle complaints. Resolve straight forward issues and elevate more complex cases to a Team Leader when necessary
• Work towards KPIsincluding quality scores, efficiency, and customer satisfaction, withclear performance expectations set by the business
• Keep client information confidential and follow all NHS guidelines, laws and company policies
• Carry out any other tasks asked by your Team Leader/Manager

Skills

• Ability to engage with customers over the phone in a friendly respectful tone
• Proven ability to handle customer inquiries with patience and empathy
• Take initiative, work independently and stay focused without needing supervision
• Self-driven to do your best and always look for ways to improve
• Ability to multitask and stay on top of deadlines and focus on what’s important to get the job done efficiently
• Display resilience whilst working proactively with others, supporting your team, and communicating clearly to complete tasks to a high standard
• Strong attention to detail, ensuring accuracy when processing orders, prescriptions, and updating client records

Experience

• You have experience working in a fast paced, high volume customer service role, where delivering excellent service and managing multiple tasks was a key part of your job.
• Experience handling phone-based customer service is desired but not essential
• You are comfortable using various computer systems and software, with the ability to learn new tools quickly

What we offer

• 5% employer pension contribution
• Life Insurance cover worth 10x your annual salary(subject to T&C’sof policy)
• Salary Sacrifice
• Private healthcareoptions including for family members
• Access to "fittle-perks"- our reward platform full of discounts and wellbeing tools
• 25 days holiday plus bank holidays, with theoptionto buy and sell extra days
• 1 "Me Day" and 1 paid Volunteer Day every year
• Support for families, including enhanced family- friendly policies
• Employee Assistance Programme for everyday support
• Refer a friend scheme if you bring great people into the team

About us
Our ambition is todouble the number of lives we impact, while making life more rewarding and dignified for the people who use our products and services. To achieve this, we focus onattracting, developing, rewarding and retaining great people, and on creating ahigh‑performing, inclusive working environment.

Fittleworth Medical is a leadingDispensing Appliance Contractor (DAC), providing a discreet and reliablehome dispensing serviceto more than60,000 clientsacross the UK. We support people with a wide range of needs, including acut‑to‑fit stoma product customisation service, ensuring care is tailored to each individual.

We are part of the wider JDS Family and are continuing through a period of rapid growth and transformation. Our services are delivered through a dedicated Customer Service Team and 38 dispensing centres nationwide.

At the heart of Fittleworth are our360 employees, who live and breathe our core principles and proudly carry forward theSchneider legacy.