Customer Scheduler -Despatcher

Henry Schein; Cardiff; On-site; GBP 30,000 - 38,000; Full time

Job summary

Henry Schein UK Holdings is seeking a Customer Scheduler/Despatcher in Cardiff to optimise engineer diaries, coordinate daily jobs for multiple engineers, and keep customers informed of updates and ETAs.

You will monitor progress, reroute for emergencies, and ensure timely completion of work orders, working a standard 8am–5:30pm schedule in a busy field service environment.

Qualifications

• Experience in dispatching or field service coordination.
• Proven ability to multi-task and make quick decisions.
• Solid knowledge of UK geography and travel times.

Responsibilities

• Optimise engineer diaries to maximise utilisation.
• Coordinate daily jobs for multiple engineers.
• Monitor progress and reroute for emergencies.
• Update ETAs and communicate with customers.
• Close out work orders and schedule follow-ups.

Skills

Scheduling

Dispatch

Customer service

UK geography

Tools

Salesforce

ERP systems

CRM systems

Job description

Job DescriptionOverview:Joining Henry Schein is a unique opportunity to work within an innovative company, we are the largest distributor of healthcare products and services to office-based practitioners in the combined North American and European Markets.Customers include dental practices and laboratories, physician practices, as well as government and other institutions.Due to continued investment and growth, a fantastic opportunity has arisen for Customer Schedulers/Despatchers to join the Henry Schein Team.Job Responsibilities:A Customer Scheduler is critical to the Technical Service structure; you will manager up to 12 field-based engineers. The role involves routing multiple jobs per day, monitoring real time progress and re-scheduling to accommodate emergencies and overruns whilst ensuring optimum routing and engineer utilisation along with outstanding customer experience.Responsibilities will include but not be limited to:Optimise engineer diaries to achieve maximum utilisation whilst reducing travel times.Coordinate multiple jobs daily for each engineer, prioritising workload based on urgency, skills required, and part availability. Actively handle dynamic changes, rerouting technicians to emergency calls, handling customer reschedules and reassigning incomplete or failed jobs.Monitor engineer tracking, job progress, and any short-notice changes in availability. Proactively identify jobs that are at risk of missing target arrival times and mobilise alternative resources to prevent breaches.Maintain constant contact with engineers, update customers on estimated times of arrival (ETAs), and manage customer expectations for appointment changes.Accurately close out work orders, process documentation, track failed appointments, and schedule necessary return visits.Job Skills & Experience Required:Experience: Proven track record in a fast-paced scheduling, planning, or dispatch environment.Experience: 1–3 years of experience in dispatching, field service coordination, or logistics is highly preferredSoftware Proficiency: Strong grasp of field service management software, ERP systems, or CRM systems (e.g., Salesforce, JDE , SAP).Problem Solving: Ability to remain calm under pressure, make split-second logistical decisions, and multi-task effectively.Geographical Knowledge: A solid understanding of UK geography, traffic patterns, and travel times to accurately plot daily routes.Person Specification:We believe the type of person best suited to this role will have strong previous experience in a despatcher scheduling role and will demonstrate the following personal skills and approach:Calm Under Pressure: Capability to manage high-pressure, fast-paced, and potentially stressful emergency situations.Customer Service Oriented: A sympathetic, empathetic, and professional demeanour to assuage stressed or unhappy customers.Independent and Adaptable: Self-motivated individuals who can adapt easily to changing schedules, cancellations.You’ll be working a set shift pattern between 8am – 5:30pm Monday to Friday.Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.