CRM System Specialist

Mediq UK; Hemington; On-site; GBP 40,000 - 46,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

4x Life Assurance

Pension scheme

Sick Pay

Cycle to work scheme

Employee Assistance Programme

Job summary

Mediq UK is seeking a CRM System Specialist to join the Commercial Transformation team at the Castle Donington HQ. You will own HubSpot platforms (Sales Hub, Service Hub, Marketing Hub) and drive governance, data quality, and actionable insights to support sales and customer service.

Reporting to the Commercial Transformation Manager, you will collaborate with IT, Data, and external partners to translate business requirements into scalable HubSpot solutions that improve data reliability and

Qualifications

• Proven hands-on experience administering HubSpot, particularly Sales Hub & Service Hub.
• HubSpot certification or equivalent expertise with a commitment to keeping knowledge up to date.
• Experience configuring properties, objects, pipelines, workflows, permissions, forms, lists, reports and dashboards.
• Strong understanding of CRM data structures, data quality, governance and controlled change.
• Experience with integrations, APIs or middleware; coding is not essential.
• Understanding GDPR and consent management and appropriate data controls.

Responsibilities

• Platform ownership: day‑to‑day administrator for HubSpot Sales Hub, Service Hub, Marketing Hub and related data capabilities.
• User administration: manage users, teams, permissions, licences and access.
• Configuration: maintain properties, pipelines, forms, lists, workflows, reports and dashboards.
• Operational support: investigate issues and coordinate with IT, Data, HubSpot and partners.
• Platform monitoring: monitor workflows, imports and synchronisation; resolve failures.
• Data standards: maintain data definitions and mandatory fields across entities.
• Data-quality monitoring: identify duplicates or incomplete data and report to owners.
• Corrective action: assist teams in resolving data quality issues.
• Compliance: support data retention, privacy and access controls.
• Dashboard administration: build dashboards on data hygiene, activity and adoption.
• Reporting standards: ensure consistent definitions and filters across teams.

Skills

HubSpot admin

Sales Hub

Service Hub

Marketing Hub

Data quality

Data governance

CRM integrations

APIs

GDPR

Reporting dashboards

Tools

HubSpot

HubSpot API

SFTP data feeds

Job description

CRM System Specialist / Administrator

Mediq is the UK’s leading value-added distributor of medical products, providing healthcare professionals and institutions with essential supplies, expert knowledge, and tailored solutions to enhance patient care.

CRM System Specialist / Administrator

Mediq is the UK’s leading value-added distributor of medical products, providing healthcare professionals and institutions with essential supplies, expert knowledge, and tailored solutions to enhance patient care.
Mediq is an international healthcare company with leading market positions in 13 countries. Headquartered just outside Utrecht, the Netherlands, we employ more than 2,500 people, all dedicated to improving healthcare outcomes and making care more accessible and affordable. As a critical growth and investment market for the Mediq Group, Mediq UK plays a key role in the company’s long-term expansion strategy.

Due to continued growth, Mediq UK is now recruiting for a CRM System Specialist to join our commercial team at our HQ in Castle Donington.

The UK Customer Services Manager will deliver a first-class service to our customers throughout the customer service process, utilising, enhancing, and developing the expertise of their team of Customer Service Managers and Advisors.
Mediq UK is undergoing an ambitious commercial transformation, with Growth Hub (HubSpot) playing a central role in supporting sales, customer service and operational efficiency. The CRM System Administrator will be responsible for the day-to-day management, governance and continuous improvement of the platform, ensuring it remains reliable, well-controlled and aligned to business processes while delivering trusted data and actionable insights.
Reporting to the Commercial Transformation Manager, this highly visible role sits within the Commercial Transformation team and works closely with Sales, Marketing, Customer Contact Centre, Commercial Excellence, IT and Data teams, as well as external partners. It offers an excellent opportunity to influence Mediq UK’s commercial transformation by translating business requirements into scalable HubSpot solutions that improve sales discipline, customer experience and commercial performance.

Salary - £40,000 - £46,000

Key Responsibilities

• Platform ownership: Act as the day-to-day administrator for HubSpot Sales Hub, Service Hub, Marketing Hub, Content Hub and associated data capabilities within the agreed operating model.
• User administration: Manage users, teams, permissions, licence’s and access, ensuring appropriate controls and efficient use of paid seats.
• Configuration: Maintain properties, record layouts, pipelines, forms, lists, workflows, automation, notifications and other core configuration.
• Operational support: Investigate user issues, resolve incidents within the role’s remit and coordinate support with IT, Data, HubSpot and implementation partners where required.
• Platform monitoring: Monitor workflows, integrations, imports and synchronisation processes. Identify failures or unintended outcomes and coordinate their timely resolution
• Data standards: Maintain agreed data definitions, mandatory fields, validation controls and record-management standards across companies, contacts, interactions, deals, tickets and other relevant objects.
• Data-quality monitoring: Identify duplicate, incomplete, inconsistent or outdated records and provide clear exception reporting to the relevant data owners and managers.
• Corrective action: Support teams in resolving data-quality issues and work with technical colleagues to address recurring or systemic causes.
• Compliance: Support appropriate data-retention, privacy, consent and access controls in line with Mediq policies and applicable data-protection requirements.
• Dashboard administration: Build and maintain trusted dashboards covering data hygiene, activity and engagement, pipeline, adoption, service performance and platform health.
• Reporting standards: Validate report logic and promote consistent definitions, filters and measures across teams and channels.
• Decision support: Turn platform data into clear and actionable insight for operational reviews, governance meetings and continuous-improvement activity.

What are we looking for?

We are looking for a practical, service-oriented HubSpot specialist who combines technical expertise with strong judgement and an understanding of how CRM supports commercial performance.

• Proven hands-on experience administering HubSpot, particularly Sales Hub & Service Hub.
• Experience with Marketing Hub is highly desirable.
• HubSpot Administrator certification or equivalent demonstrable expertise, with a commitment to maintaining current platform knowledge.
• Experience configuring properties, objects, pipelines, workflows, permissions, forms, lists, reports and dashboards.
• Strong understanding of CRM data structures, data quality, governance and controlled change.
• Experience supporting sales operations, pipeline governance or CRM adoption in a multi-team or multi-channel organisation.
• Experience working with integrations, APIs, SFTP data feeds or middleware is desirable, although coding expertise is not essential.
• An understanding of GDPR, consent management and appropriate controls for customer and contact data would be beneficial.

Benefits

• 25 days holiday plus bank holidays
• 4x Life Assurance
• Pension scheme
• Sick Pay
• Cycle to work scheme
• Employee Assistance Programme

Please note that this job description is not exhaustive and additional duties may be assigned as needed.