HR Administrator

Sulmara; Westhill; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

BUPA Private medical insurance

Life Assurance

Pension scheme

Cycle to work

EV scheme

Employee wellbeing app

Job summary

Sulmara is seeking an HR Administrator to deliver a high-quality HR service across our global business. You will support employees and managers through the lifecycle, helping to create a positive employee experience while ensuring HR processes run smoothly.

You will work with the HR Manager and People team, gain exposure to onboarding, payroll checks, HR systems, benefits and recruitment administration, and have opportunities to develop your knowledge and take ownership of responsibilities.

Qualifications

• Proven organisational and time management abilities in a dynamic environment.
• Strong written and verbal communication with colleagues at all levels.
• Ability to handle confidential information with discretion.
• Experience in HR processes across the employee lifecycle is advantageous.
• Degree in HR, Business or related field, or equivalent experience.

Responsibilities

• Support employees and managers with HR queries and guidance on processes.
• Coordinate onboarding and new starter administration including documentation and inductions.
• Manage leaver administration including exit interviews.
• Maintain accurate employee records and HR files throughout the lifecycle.
• Support maintenance and improvement of the HR system with stakeholders.
• Assist with HR policies to ensure alignment with employment law.
• Provide administrative support for employee relations, including minutes.
• Support benefits administration and reward programmes across entities.
• Perform monthly payroll checks and escalate discrepancies.
• Assist with probationary reviews and performance/appraisal processes.
• Support recruitment administration including posting adverts and ATS management.
• Coordinate annual employee surveys and follow-up actions.
• Prepare HR reports, metrics, and communications for business needs.
• Manage HR documentation in the IMS and ensure records are up-to-date.
• Build positive relationships and promote Sulmara’s values and culture.

Skills

Organisational skills

Time management

Written & verbal communication

Discretion / confidentiality

Collaborative mindset

Microsoft Office

Education

Degree in HR or Business or related discipline

Equivalent relevant experience

Tools

Microsoft Office

Job description

Are you an organised, people-focused individual looking to build your career in Human Resources? We are looking for an HR Administrator to join Sulmara and play an important role in delivering a high-quality HR service across our global business.

The Role

This is a varied role where you will support employees and managers throughout the employee lifecycle, helping to create a positive employee experience while ensuring our HR processes run smoothly and efficiently.

Working closely with the HR Manager and wider People team, you will gain exposure to a broad range of HR activities, from onboarding and employee engagement to HR systems, benefits, payroll checks and recruitment administration. You will have the opportunity to develop your knowledge, take ownership of your responsibilities and contribute to improving the way we deliver HR across the business.

You will be part of a collaborative team where your ideas are valued, your attention to detail makes a difference and you can build the skills and experience to take your HR career forward.

What You'll Do

• Support employees and managers with HR queries, providing guidance on processes and procedures and ensuring queries are directed to the right people.
• Coordinate onboarding and new starter administration, including employment documentation, enrolment processes and delivering HR inductions.
• Manage employee leaver administration, including preparing documentation and conducting exit interviews.
• Maintain accurate employee records, HR files and documentation, ensuring information is up to date throughout the employee lifecycle.
• Support the maintenance and ongoing improvement of our HR system, working with internal and external stakeholders where required.
• Assist with maintaining HR policies and procedures, helping ensure they remain current, effective and aligned with applicable employment legislation.
• Provide administrative support for employee relations matters, including preparing documentation and taking meeting minutes.
• Support the administration of Group Benefits schemes across our business entities and contribute to employee reward programmes.
• Complete monthly payroll checks, identifying and escalating discrepancies where appropriate.
• Support probationary reviews and appraisal processes, helping managers and employees meet key deadlines.
• Work with the Talent Acquisition Manager on recruitment administration, including maintaining the recruitment system and posting job adverts.
• Coordinate annual employee surveys, support communications and help follow up on agreed actions.
• Prepare HR reports, metrics, communications and documentation to support business needs.
• Help manage HR documentation within our Integrated Management System (IMS), ensuring records are created, updated and removed as required.
• Build positive working relationships across the business, contribute ideas for process improvements and promote Sulmara's values and culture.

What You'll Need

Skills and Experience

• Excellent organisational and time management skills, with the ability to manage multiple priorities in a dynamic, global working environment.
• A proactive, self-motivated approach, with a willingness to learn, take ownership and find practical solutions.
• Strong written and verbal communication skills, with the confidence to work professionally with employees and managers at all levels.
• The ability to handle confidential and sensitive information with discretion, integrity and professionalism.
• A collaborative approach, with the ability to build effective working relationships and contribute to a wider HR team.
• Good working knowledge of Microsoft Office applications.
• A degree in Human Resources, Business or a related discipline, or equivalent relevant experience.

Previous experience working in an HR environment would be advantageous, but it isn't essential. We are interested in your potential, your attitude and your enthusiasm for developing a career in HR, so don't be put off if you don't tick every box.

Why Join Us?

• Develop your HR career: Gain hands-on experience across a wide range of HR activities and build your knowledge within a global business.
• Make a difference: Help shape the employee experience and contribute to processes that support our people throughout their time at Sulmara.
• Work collaboratively: Be part of a supportive HR team where you can learn from others, share ideas and contribute to continuous improvement.
• Broaden your experience: Get involved in everything from employee engagement and benefits to recruitment, HR systems and employee relations.
• Take ownership: Develop your confidence, build your skills and make a meaningful contribution to the wider business.

Sounds Like You?

You may be considering a move into HR because you enjoy working with people, take pride in keeping things organised or feel ready for a role where you can develop your skills and make a real difference.

If you're looking for an opportunity to learn, take on new challenges and be part of a team that values collaboration, initiative and continuous improvement, Sulmara could be the right next step for you. You don't need to have done everything before. What matters is that you're organised, approachable, willing to learn and motivated to deliver a great experience for our people.

Are You Ready to Make Your Mark?

If you're excited about developing your HR career and helping us deliver an outstanding employee experience across Sulmara, we'd love to hear from you.

Be part of a company driving change in offshore energy, let us drive your career forward, too, and provide you with some outstanding benefits along the way.

• Highly competitive salary
• Enhanced 33 days of annual leave from day 1
• Additional 12 days paid leave via 'reward days' scheme
• Years of Service Award (1 days per year of service)
• Flexible working patterns
• Hybrid (office/home) working 4 days office, 1 day WFH (Friday)
• BUPA Private medical insurance including Dental Cover
• Life Assurance scheme - 5x annual salary
• Enhanced 6% private pension contributions & salary sacrifice option
• Mobile phone allowance £25 per month
• Enhanced Maternity & Parental policy
• Employee Health and Wellbeing support app
• Office facilities with free fruit and barista coffee, and free monthly themed lunches
• Cycle to work scheme
• EV scheme via Octopus
• AIG business travel insurance
• Employee benefits hub
• Generous employee referral scheme
• A people focused, dynamic culture with regular employees' social, sports and charity events.

We don't believe in 'one size fits all' hiring. If you need any adjustment (at any stage of the recruitment) to make the process work for you, we are here for it. Big, small, or somewhere in between, just let us know - [e-mail]. No red tape, or awkwardness - just a commitment to making this work for everyone because we believe everyone deserves an equal opportunity to thrive during our hiring process.

At Sulmara, we believe great talent comes from all walks of life. Talent has no labels here. If you're qualified, you're welcome-regardless of race, colour, religion, gender, sexual orientation, age, disability, identity, background, or coffee preference. Bring your difference. We're better for it.