Crew Coordinator

Wise Productions; Greater London; On-site; GBP 30,000 - 32,000; Full time

Job summary

Wise Productions (UK) Ltd in London seeks a Senior Crew Coordinator to support our Projects, Production & Technical teams by securing crew and coordinating logistics for events. The role focuses on ensuring resources are allocated on time while complying with regulations and internal processes.

You will work with a team of crew and logistics coordinators, maintain strong supplier and venue relationships, and handle production details and PO creation.

Qualifications

• Essential: Excellent organisational and time management skills.
• Essential: Excellent communication, both written and verbal.
• Desirable: Experience with Xero or accounting software.

Responsibilities

• Booking crew, crewing agencies, some transportation and accommodation in line with regulations and policies.
• Coordinate between internal and external stakeholders to ensure on-time delivery of resources.
• Maintain relationships with suppliers, venues and freelancers.
• Create and distribute production details.
• Create Purchase Orders (POs).

Skills

Organisational skills

Time management

Communication

Basic computer skills

Education

Full clean driving license

Tools

Xero

Job description

Senior Crew Coordinator, £30,000 – £32,000 per annum + overtime

Company: Wise Productions (UK) Ltd

Location: London, United Kingdom

Hours: 9:00-5:00pm, Monday to Friday

Who We Are

Wise Productions is an employee-owned creative events production company based in West London, with a talented team of over 55 Co-Owners. With a longstanding commitment to innovation, excellence, and a client-centric approach, we pride ourselves on delivering unforgettable event experiences in the UK’s most beautiful venues.

Our core values of enthusiasm, dependability, collaboration, and a deliver excellence mentality are at the heart of everything we do, and our recruitment process is designed to zero-in on candidates who truly share these core values. For the right person, this is an exciting opportunity to join a highly regarded event production company, and be part of our future success as we leverage our employee-ownership model to drive further growth.

Position Overview

Reporting to the Crew and Logistics Manager, you will play a pivotal role in Wise’s operational functions. The post holder will work with a team of crew and logistics co-ordinators to ensure the right internal and external resources have been secured and allocated to projects in good time while complying with legislation, venue regulations and internal processes. The focus of the role will be supporting our Projects, Production & Technical teams in the delivery of events through crew and logistics.

What Makes Us Unique:

Experience – With a legacy of excellence and a trusted reputation, we bring deep knowledge and proven expertise to every event.

Partnership – We make the process seamless, offering a single responsive point of contact and acting with professionalism at every step.

Creativity – Our creativity is strategic as well as stylish—offering fresh ideas, bespoke solutions, and distinctive flair for every brief.

Key Accountabilities

• Booking Crew
• Coordinating Transport
• Production Details
• PO’ing of Suppliers

Day-to-Day Responsibilities

• Booking of crew, crewing agencies, some transportation and accommodation in accordance with legislation, venue regulations and company policies
• Co-ordination between internal and external stakeholders to ensure on time delivery of resources
• Ensure crew members follow regulations and company policy
• Maintain strong relationships with suppliers, venues and freelancers
• Writing and distributing production details
• Creation of Purchase Orders

Who are you?

Experience:

Essential

• Experience in the event crewing/logistics industry or other relevant experience.

Desirable

• Previous experience in a similar position with an event production company.

Skills and Abilities:

Essential

• Excellent organisational and time management skills.
• A good working knowledge of other aspects of event production, crewing and logistics.
• Excellent communication, both written and verbal.
• Basic computer skills.

Desirable

• Experience of Xero/Precoro or other accounting software.

Qualifications:

Desirable

• Full clean driving license

Disposition and Attitude:

Essential

• Ability to work as part of a team.
• Able to work on own initiative and forward plan effectively.
• Efficient time management with ability to work to strict deadlines.