Crew and Logistics Coordinator

Wise Productions Ltd.; Greater London; Hybrid; GBP 30,000 - 34,000; Full time

Benefits offered by this job

Overtime

Benefits

Job summary

Wise Productions (UK) Ltd in London is seeking a Crew and Logistics Co-Ordinator to secure crew, transport, and resources for events, ensuring compliance with legislation and internal policies. The role supports multiple teams and mentors junior staff in a dynamic, hybrid environment.

The ideal candidate has 3+ years in event crewing/logistics, with strong organisation, supplier management, and problem-solving skills. A full driving licence is desirable; overtime and benefits are included.

Qualifications

• Essential: At least three years’ experience in the event crewing/logistics industry or other relevant experience.
• Desirable: Previous experience in a similar position with an event production company.

Responsibilities

• Booking crew, transport, and accommodation per regulations and policies.
• Coordinate internal and external stakeholders for on-time resource delivery.
• Ensure crew compliance with regulations and policies.
• Maintain relationships with suppliers, venues, and freelancers.
• Write and distribute production details.
• Create purchase orders.

Skills

Organisational skills

Event production knowledge

Basic computer skills

Leadership abilities

Procuro software

Mentoring juniors

Team Track software

Telephone communication

Education

Driving licence

Job description

Crew and Logistics Co-Ordinator, £30k-34K per annum + overtime & benefits

Company: Wise Productions (UK) Ltd

Location: London, United Kingdom (Hybrid)

Who We Are

Wise Productions is an employee-owned creative events production company based in Southwark, with a talented team of over 50 Co-Owners. With a longstanding commitment to innovation, excellence, and a client-centric approach, we pride ourselves on delivering unforgettable event experiences in the UK’s most beautiful venues.

Our core values of enthusiasm, dependability, collaboration, and deliver excellence are at the heart of everything we do, and our recruitment process is designed to zero-in on candidates who truly share these core values. For the right person, this is an exciting opportunity to join a highly regarded event production company and be part of our future success as we leverage our employee-ownership model to drive further growth.

Position Overview

Reporting to the Crew and Logistics Manager, you will play a pivotal role in Wise’s operational functions. The post holder will work with a team of crew and logistics co-ordinators to ensure the right internal and external resources have been secured and allocated to projects in good time while complying with legislation, venue regulations and internal processes. Whilst the focus of the role will be supporting our Project, Production, Technical and Warehouse teams in the delivery of events through crew and logistics, it will also require the post holder to be a mentor to other members of the team and foster a culture of continuous learning and development.

Key Accountabilities

• Booking Crew
• Booking Transport
• PO’ing of Suppliers
• Mentoring and guidance to other team members

Day-to-Day Responsibilities

• Booking of crew, crewing agencies, transportation and accommodation in accordance with legislation, venue regulations and company policies
• Co-ordination between internal and external stakeholders to ensure on time delivery of resources
• Ensure crew members follow regulations and company policy
• Maintain strong relationships with suppliers, venues and freelancers
• Writing and distributing production details
• Creation of Purchase Orders

Who are you?

Experience:

Essential: At least three years’ experience in the event crewing/logistics industry or other relevant experience.

Desirable: Previous experience in a similar position with an event production company.

Skills and Abilities:

• Excellent organisational and time management skills.
• A good working knowledge of other aspects of event production, crewing and logistics.
• Basic computer skills.
• Leadership qualities to inspire, motivate and grow the team
• Experience of Procuro or other accounting software.
• Experience of mentoring junior staff.
• Experience in using Team Track software
• Confident telephone manner

Qualifications:

Desirable: Full clean driving license

Disposition and Attitude:

• Ability to work as part of a team.
• Able to work on own initiative and forward plan effectively.
• Efficient time management with ability to work to strict deadlines.
• Willingness to work unsociable hours when required.
• Confident decision maker with sound problem solving skills

Wise Productions is proud to be an equal opportunities workplace and supports requests for flexible working arrangements subject to the needs of the business. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, origin, sexual orientation, age, disability, marital status, or gender identity.