Creative Admin Assistant

Jobtailor; Greater London; On-site; GBP 25,000 - 38,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented Administrative Digital Asset Coordinator to support global creative and content projects. You will manage asset libraries, tag metadata and ensure clear version control across teams and partners.

In this role you will collaborate with Creative, Marketing, eCommerce, Sales and external partners to streamline asset delivery, coordinate samples and keep stakeholders informed in a fast-paced environment.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Experience using a digital asset management system, including uploading files, tagging metadata and maintaining organised libraries.
• An understanding of creative or marketing workflows and the journey from project brief through to asset delivery.
• Excellent written and verbal communication skills with a professional and approachable style.
• The ability to manage multiple priorities and work accurately in a fast-paced environment.
• A proactive approach to problem-solving and keeping stakeholders informed.
• Experience with Aprimo or another digital asset management platform would be advantageous.
• Experience using project management tools such as Monday.com, Asana or similar platforms would be beneficial.
• Previous experience within a creative, marketing, brand, retail or consumer goods environment would be an advantage.
• An interest in creative production, content creation, photography or campaign delivery.

Responsibilities

• Managing the day-to-day administration of our digital asset management system, ensuring assets are accurately organised, tagged and maintained.
• Uploading, organising and maintaining creative assets with clear version control and consistent filing structures.
• Supporting the distribution of approved creative assets to teams and partners across multiple channels and markets.
• Tracking asset status across active projects and highlighting any missing, outdated or unapproved files.
• Coordinating sample movements and returns to support creative projects and photoshoots.
• Managing the Creative team inbox and ensuring enquiries are directed to the appropriate team members.
• Organising meetings, scheduling sessions and supporting photoshoot logistics when required.
• Providing administrative support across global creative and content projects, including note-taking and action tracking.
• Assisting with supplier and freelancer onboarding administration where required.
• Collaborating with Creative, Marketing, eCommerce, Sales and external partners to support effective asset delivery.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Proactive problem-solving

Stakeholder management

Aprimo experience

Monday.com / Asana experience

Creative/marketing workflow awareness

Tools

Aprimo

Monday.com

Asana

Job description

• Managing the day-to-day administration of our digital asset management system, ensuring assets are accurately organised, tagged and maintained.


• Uploading, organising and maintaining creative assets with clear version control and consistent filing structures.


• Supporting the distribution of approved creative assets to teams and partners across multiple channels and markets.


• Tracking asset status across active projects and highlighting any missing, outdated or unapproved files.


• Coordinating sample movements and returns to support creative projects and photoshoots.


• Managing the Creative team inbox and ensuring enquiries are directed to the appropriate team members.


• Organising meetings, scheduling sessions and supporting photoshoot logistics when required.


• Providing administrative support across global creative and content projects, including note-taking and action tracking.


• Assisting with supplier and freelancer onboarding administration where required.


• Collaborating with Creative, Marketing, eCommerce, Sales and external partners to support effective asset delivery.

Requirements

• Strong administrative and organisational skills with excellent attention to detail.


• Experience using a digital asset management system, including uploading files, tagging metadata and maintaining organised libraries.


• An understanding of creative or marketing workflows and the journey from project brief through to asset delivery.


• Excellent written and verbal communication skills with a professional and approachable style.


• The ability to manage multiple priorities and work accurately in a fast-paced environment.


• A proactive approach to problem-solving and keeping stakeholders informed.


• Experience with Aprimo or another digital asset management platform would be advantageous.


• Experience using project management tools such as Monday.com, Asana or similar platforms would be beneficial.


• Previous experience within a creative, marketing, brand, retail or consumer goods environment would be an advantage.


• An interest in creative production, content creation, photography or campaign delivery.

Core Competencies

Demonstrates strong administrative and organisational skills with a keen attention to detail, effectively managing digital asset workflows and supporting creative projects. Proficient in using digital asset management systems and project management tools to ensure efficient asset delivery and collaboration across teams.

Highest-signal resume keywords

• Digital Asset Management


• Project Management Tools


• Creative Workflow Understanding


• Excellent Communication Skills


• Organisational Skills

ATS Optimization Keywords

Hard Skills

• Digital Asset Management System


• File Uploading


• Metadata Tagging


• Version Control


• Asset Organisation

Soft Skills

• Attention to Detail


• Proactive Problem-Solving


• Ability to Manage Multiple Priorities


• Professional Communication


• Approachable Style

Industry Keywords

• Creative Production


• Content Creation


• Marketing Workflows


• Brand Management


• Retail Environment

Tools & Technologies

• Aprimo


• Monday.com


• Asana