Cover Coordinator

Reeson Education; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Reeson Education is seeking a Full-time Cover Coordinator for a busy London secondary school in Barnet. The role concentrates on daily cover management for absent teachers, including deployment of cover supervisors, supply and agency staff, and duty rotas for breaks and lunches to ensure pupil safety.

You will handle admin duties, data extraction from school databases, and communications to meet deadlines. Experience with SIMS and Nova T is beneficial.

Qualifications

• Experience coordinating daily cover for a busy school.
• Ability to recruit and deploy cover supervisors, supply staff and agency staff.
• Strong admin skills, with accurate data entry and reporting.

Responsibilities

• Deploy cover supervisors to ensure lessons are staffed.
• Lead on duty rotas for breaks and lunch to safeguard pupils and staff.
• Maintain SCR sessional tab and report absences in the MIS/HR systems.
• Organise cover using SIMS/NOVA T, authorize agency invoices and timesheets.
• Maintain a teaching supply list and source new staff as needed.
• Monitor absence and cover diaries, plan ahead for staffing needs.
• Manage the cover rota to distribute duties fairly among staff.
• Record absence data in the School MIS and communicate with SLT.
• Coordinate internal room bookings and staff accounts.

Skills

Staff deployment

Recruitment

Data reporting

rota management

Administration

Tools

SIMS

Nova T

Job description

Full time, Cover Coordinator required for busy London Secondary School in Barnet.

Hours per Week

37.5 hrs (7.00am - 3.00pm)

Job Role:

To be responsible for the management of the school's cover on a daily basis. This includes the deployment of the school cover supervisors, supply teachers and agency teachers.

To lead on and be responsible for the duty rotas for school breaks and lunch to ensure the safety and well-being of pupils, visitors and staff.

To ensure administrative duties to include typing of documentation, inputting and extraction of statistics from the school's databases, and all communications are carried out to a high standard and where necessary meet set deadlines.

Staff Cover

• To deploy the cover supervisors to ensure lessons for absent teachers are covered throughout the school Respond to queries including the need for emergency cover throughout the school day
• To manage the recruitment process for cover supervisors, supply staff and agency staff
• Update and maintain the sessional tab in the school's SCR (Single Central Record), reporting any concerns to the HR Manager
• To organise cover for absent teaching staff using SIMS/NOVA T, including sourcing external supply staff where necessary to ensure sufficient classroom staffing. This will include authorising agency invoices and completing online agency timesheets if necessary and/or signing supply timesheet forms
• To maintain a teaching supply list, including sourcing new staff to ensure sufficient, quality staff are available when required
• To monitor the 'report' systems for absences of staff (i.e. phone line and absence request forms) on a daily basis and the diary of events, planning cover in advance, wherever possible, to ensure sufficient cover is enlisted
• To manage the cover rota (teaching staff) to ensure that 'extra' cover duties for absent colleagues are apportioned fairly across all teaching staff
• To take a primary role in the recording and notifications of records regarding absence and cover. Recording all absence on the Schools Management Information System (SIMS), coordinating the electronic school diary and producing reports on absence for school management and Governance
• To be responsible for emergency cover throughout the day including room changes if required
• To make decisions regarding the most appropriate person to cover particular absences
• On a daily basis to liaise with the SLT member responsible for the curriculum to ensure communications with the Senior Leadership Team on matters regarding cover, thus allowing the curriculum needs to be met
• To maintain the school's cover board spreadsheet on a daily basis
• To be responsible for administrating and managing the schools internal room booking system, to include managing staff accounts
• Adding sickness absences onto Access and SIMS

• To devise, co-ordinate and manage a staff rota for duty staff ensuring that all lunch, breaks and other duties are adequately covered in the event of staff absence
• Update and manage the School Duty Calendar
• Send calendar invites to staff for duties

Administration

• Update and manage the School Outlook Calendar
• Develop and maintain manual and computerised records / management information systems for all aspects of cover, duties and absence
• Ensure that all administrative activities are carried out in accordance with school policy and procedures
• Provide detailed analysis and evaluation of data and produce reports / information as required relating to absence, cover and duties
• Provide reports to monitor staff attendance via the schools Inventry system
• Provide administration support to the HR/Office manager to include updating centralised documents, assisting with the staff recruitment process
• Provide cover for reception duties to cover lunch times, ill health and other absences
• Approving trips on Evolve and adding to the diary
• Monitor and logging orange forms for trainings onto the diary
• Access HR - gatekeeper of absences and logging them onto the Making sure there is not a lot and no more than 3 teachers out
• Room bookings (yellow forms) - to add room bookings onto SIMS or room bookings
• SP index - social media check for new staff

Reeson Education:

Reeson Education is England's Premier Recruitment Agency. Established in 2006 by experienced teachers, education professionals and recruitment specialists, we have built our business and reputation on the cores values of honesty, integrity and excellence.

We care about education and the provision of education and have established an excellent reputation with schools and teachers alike.

Reeson Education is an Equal Opportunities employer and is committed to the highest standards of safeguarding and the promotion of the welfare of children, young people and adults and expects all staff to share this commitment.

At Reeson Education we work closely with a large network of Nurseries, Primary Schools, Secondary Schools and Colleges across the UK. Our client base provides us with an abundance of available daily supply, long term and permanent opportunities across all age groups in all areas of England.

Please note, where a salary or daily rate range is stated, the higher rate applies to candidates who meet the enhanced experience, training or qualification requirements specified within the advert.