Councillor and Governance Support Officer

SOHL ASSOCIATES LIMITED; Greater London; On-site; GBP 33,000 - 36,000; Full time

Job summary

Westminster City Council is seeking a highly organised Councillor and Governance Support Officer to provide essential support to elected Members, Cabinet Members and the Lord Mayor. This role offers exposure to senior decision-making in a fast-paced political environment.

You will manage complex diaries, coordinate meetings and briefings, support ward budget administration, maintain governance records and provide administrative support to Councillors and senior stakeholders.

Qualifications

• Manage complex diaries and governance calendars.
• Coordinate meetings with internal and external stakeholders.
• Prepare briefing materials for Members and senior stakeholders.
• Maintain governance records and support ward budget administration.

Responsibilities

• Executive Support: Manage multiple complex diaries for Cabinet Members and the Lord Mayor.
• Executive Support: Coordinate and organise meetings with internal and external stakeholders.
• Executive Support: Commission and coordinate briefing materials for meetings and events.
• Executive Support: Attend meetings and prepare accurate minutes and action logs.
• Ward Budget Administration: Draft contracts and reports for review by senior colleagues.
• Governance and General Support: Maintain the Councillor Information Hub and governance records.

Skills

Diary management

Meeting coordination

Briefing materials

Governance records

Job description

Councillor and Governance Support Officer

Westminster City Council is seeking a highly organised and politically aware Councillor and Governance Support Officer to provide essential support to elected Members, Cabinet Members and the Lord Mayor.

This is a varied and rewarding temporary position at the heart of local government, supporting senior political leaders and helping ensure the effective operation of democratic processes across one of the country's most high-profile local authorities.

You will manage complex diaries, coordinate meetings and briefings, support ward budget administration, maintain governance records, and provide administrative support to Councillors and senior stakeholders. The role offers exposure to senior decision‑making and an opportunity to work within a fast‑paced political environment where professionalism, discretion and excellent organisational skills are critical.

Key Responsibilities

Executive Support

• Manage multiple complex diaries for Cabinet Members and the Lord Mayor.
• Coordinate and organise meetings involving internal and external stakeholders.
• Commission and coordinate briefing materials to ensure Members are fully prepared for meetings and events.
• Respond professionally to meeting requests and correspondence from key stakeholders.
• Attend meetings where required and prepare accurate minutes and action logs.
• Maintain forward plans and records of forthcoming meetings, briefings and commitments.
• Track actions arising from meetings and support progress reporting.
• Provide basic IT and technology support to elected Members where required.

Ward Budget Administration

• Support the administration of the Ward Budget Programme.
• Draft contracts and decision reports for review by senior colleagues.
• Produce programme and financial monitoring reports.
• Review project proposals and identify duplication or alignment with existing initiatives.
• Provide advice and guidance to Members regarding project suitability and programme requirements.

Governance and General Support

• Maintain the Councillor Information Hub and governance records.
• Support Member training and development activities.
• Maintain Registers of Interests and Gifts & Hospitality declarations.
• Assist Councillors with community engagement activities and events.
• Provide wider administrative and event support across the Committees and Councillors team.

What We Expect This Role to Achieve

• Cabinet Members and the Lord Mayor receive proactive, professional and effective support.
• Meetings are well planned, coordinated and supported by comprehensive briefing materials.
• Councillors are equipped to fulfil their democratic, community leadership and committee responsibilities.
• Ward Budget projects are processed efficiently, accurately and in accordance with financial regulations and programme requirements.
• Governance records remain accurate, up to date and compliant with statutory requirements.

The salary for this role is between £33,000 and £36,000 per annum dependent on skills and experience.