Committee Officer

Civic Recruitment Limited; Swindon; Híbrido; GBP 28.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

7 Month Contract

Hybrid Working

Bi-Weekly Pay

Exposure to high-level governance

Descripción de la vacante

Civic Recruitment Limited is seeking a Committee Officer to join the Democratic Services team on a 7-month contract in Swindon. The role involves supporting committee meetings, agendas, minutes, and procedural guidance for various councils and panels.

Hybrid working arrangements apply, with office and remote elements. Evening meetings are expected, and there is potential for contract extension based on performance and service needs.

Formación

• Experience in supporting formal committee meetings within a Local Authority, public sector, or governance setting.
• Ability to handle a diverse workload and meet tight deadlines.
• Proficiency in preparing agendas, minutes, reports, and briefing notes.
• Understanding of governance, constitutional, and procedural issues.
• Ability to advise Councillors, Chairs, and Officers on meeting procedures and governance needs.

Responsabilidades

• Coordinate and manage meetings for the Council, Cabinet, Scrutiny, Regulatory, Licensing, Appeals, and other committees.
• Draft and distribute agendas, minutes, action logs, decision notices, and related documents.
• Offer procedural and constitutional guidance to Councillors, Officers, and stakeholders.
• Oversee the agenda planning process, ensuring timely submission and publication of reports.
• Attend and support meetings, including those held in the evening.
• Serve as clerk for appeals, exclusions, licensing hearings, and other quasi-judicial panels.
• Ensure accurate recording and communication of decisions to stakeholders.
• Prepare briefing materials and guidance for Committee Chairs and senior officers.
• Support the live streaming of committee meetings.
• Manage and update committee records using the Mod.Gov system.
• Address inquiries from Councillors, MPs, the public, and external organizations.
• Assist with Freedom of Information requests, complaints, and correspondence related to committee services.
• Contribute to service improvement and governance documentation.

Conocimientos

Committee meetings support

Governance

Agenda/minutes preparation

Stakeholder communication

Microsoft Office

Mod.Gov

Herramientas

Mod.Gov system

Descripción del empleo

Swindon, United Kingdom | Posted on 13/10/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

Committee Officer - 7 Month Contract

Local Authority | 7 Month Contract

Location: Swindon

Contract: 7 Month Contract

Hours: Full Time

Working Pattern: Hybrid (Office and Remote Working)

Summary

We are seeking a skilled Committee Officer to join the Democratic Services team of a Local Authority. This role is pivotal in delivering top-notch administrative and governance support for the political decision-making processes. You will be responsible for managing various committees and panels, such as Cabinet, Council, Overview & Scrutiny, Regulatory Committees, Licensing Panels, and Appeals Panels, ensuring that meetings are conducted smoothly and adhere to constitutional and legal standards. The ideal candidate will have a proven track record in supporting formal committee meetings, preparing agendas and minutes, offering procedural guidance, and thriving in a high-profile, politically sensitive setting.

Key Responsibilities

• Coordinate and manage meetings for the Council, Cabinet, Scrutiny, Regulatory, Licensing, Appeals, and other committees.
• Draft and distribute agendas, minutes, action logs, decision notices, and related documents.
• Offer procedural and constitutional guidance to Councillors, Officers, and stakeholders.
• Oversee the agenda planning process, ensuring timely submission and publication of reports.
• Attend and support meetings, including those held in the evening.
• Serve as clerk for appeals, exclusions, licensing hearings, and other quasi-judicial panels.
• Ensure accurate recording and communication of decisions to stakeholders.
• Prepare briefing materials and guidance for Committee Chairs and senior officers.
• Support the live streaming of committee meetings.
• Manage and update committee records using the Mod.Gov system.
• Address inquiries from Councillors, MPs, the public, and external organizations.
• Assist with Freedom of Information requests, complaints, and correspondence related to committee services.
• Contribute to service improvement and the enhancement of committee management processes.
• Maintain precise records, archives, and governance documentation.

Requirements

Requirements:

• Experience in supporting formal committee meetings within a Local Authority, public sector, or governance setting.
• Demonstrated ability to handle a diverse workload and meet tight deadlines.
• Proficiency in preparing agendas, minutes, reports, and briefing notes.
• Understanding of governance, constitutional, and procedural issues.
• Capability to advise Councillors, Chairs, and Officers on meeting procedures and governance needs.
• Strong organizational and project management abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills for engaging with stakeholders at all levels.
• Proficient in IT, including Microsoft Office applications.
• Ability to work autonomously in a politically sensitive environment.
• Experience with Mod.Gov or similar committee management systems.
• Previous experience in Local Authority Democratic Services.
• Experience in managing Licensing Panels, Appeals Panels, or other quasi-judicial hearings.
• Experience in supporting webcast or livestream committee meetings.
• Familiarity with Local Government legislation and governance frameworks.

Additional

• Regular attendance at evening meetings is required.
• Occasional travel to external meeting venues may be necessary.
• Exposure to a high-profile, political, and dynamic work environment.
• Opportunity to collaborate closely with senior officers, elected members, and external stakeholders.

What's on Offer?

• 7 Month Contract
• Full-Time Hours
• Hybrid Working
• Bi-Weekly Pay
• Opportunity to be part of a dynamic Democratic Services team.
• Exposure to high-level governance and decision-making processes.
• A varied and fulfilling role supporting local democracy.
• Potential for contract extension.

Ideal for candidates with experience as a Committee Officer, Democratic Services Officer, Governance Officer, Member Services Officer, Scrutiny Officer, Executive Support Officer, Local Government Officer, Constitutional Services Officer, Licensing Officer, or Governance and Compliance Officer.