Corporate Support Officer - Internal Only to NHS Ayrshire and Arran

NHS National Services Scotland; Ayr; Hybride; GBP 42 000 - 56 000; Plein temps

Résumé du poste

NHS Ayrshire and Arran is offering a permanent Corporate Secretary role to join the Chief Executive and Chair’s Office. Based at the Ailsa Hospital Site, with distributed working, you will operate in a fast-paced, confidential environment supporting governance across the board and committees.

You will provide high-quality admin and secretarial support to the CEO, Chair and Employee Director, manage papers, minutes, diary, and ensure information governance.

Qualifications

• Experience producing accurate minutes to final draft.
• Experience supporting meetings and committees.
• Strong organisational and IT skills.
• Ability to manage a varied workload with minimal supervision.

Responsabilités

• Provide proactive admin and secretarial support to Board/Committee business, including agenda prep, papers, attendance at meetings and minutes.
• Diary management and handling sensitive enquiries.
• Support governance activities including whistleblowing processes.

Connaissances

Minutes preparation

Meetings & committees support

Organisation

IT skills (Outlook/Word/Excel/Teams)

Formation

HND in Business Administration

Outils

Microsoft Office

Description du poste

NHS Scotland:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Note that this post is only open to internal staff of NHS Ayrshire & Arran.

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

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Position:

An exciting opportunity has arisen for a Corporate Secretary to join the Chief Executive and Chair’s Office within NHS Ayrshire & Arran. Based at the Ailsa Hospital Site, with scope for distributed working, you will work in a fast‑paced, professional and highly confidential environment as part of a supportive and experienced Executive Office team.

This is a key role supporting strong corporate governance across NHS Ayrshire & Arran. You will provide high‑quality administrative and secretarial support to the Chief Executive, Chair and Employee Director, as well as designated Board and Professional Committees. You will work closely with Board Members, senior leaders and a wide range of internal and external stakeholders, contributing to effective decision‑making, statutory compliance and the smooth operation of governance processes.

This post is offered on a permanent basis.

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

Hours:

36.00 hours per week worked over 5 days, normally 9.00am to 5.00pm.

UK Driving Licence:

A UK driving licence is essential for this role. Please note it may on occasion require travel to other sites.

What you will do:

You will provide proactive administrative and secretarial support to Board and Committee business, including agenda preparation, collation and circulation of papers, attendance at meetings, production of accurate formal minutes and progression of actions. The role also includes diary management, handling sensitive correspondence and enquiries, supporting corporate governance activity including whistleblowing processes, and acting as a first point of contact for the Chief Executive and Chair’s Office.

Knowledge, training and/or experience required for this post:

You will be educated to HND level in Business Administration or have equivalent relevant administrative experience, with proven experience of producing accurate, high‑quality minutes to final draft stage. You will have experience of supporting meetings and committees, managing a varied workload with minimal supervision and working to tight and competing deadlines. Strong organisational, communication and IT skills are essential, alongside a good working knowledge of Microsoft Office packages including Outlook, Word, Excel and Teams.

You must be able to handle confidential and sensitive information with discretion and professionalism, apply information governance requirements in day‑to‑day work, and communicate effectively with stakeholders at all levels. Experience gained within the NHS or a similar complex organisation is desirable, along with knowledge of Board and Committee structures, Freedom of Information requirements and corporate governance processes.

If you would like to find out more about the role, please contact 01292 513601 or [e-mail]

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part‑time positions. Sponsorship is not guaranteed and is assessed on a case‑by‑case basis following interview and at the commencement of pre‑employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.