Corporate Services Coordinator

Paddock; Biggin Hill; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private Healthcare

Dental Care

Grand Prix Paddock passes

Maternity/Paternity Leave

Staff shuttle service

Free healthy snacks

Subsidised canteen in Biggin Hill

25 days annual leave

Training opportunities

Discount on F1 merchandise

Discounts on F1 experiences

Perkbox portal

Job summary

Formula 1 is recruiting a Corporate Services Coordinator to provide administrative support to the Corporate Services Team, including Uniform, Wellbeing & Fitness and FOH services. The role chiefly handles clothing/uniform management, data entry and day-to-day admin to keep operations running smoothly.

You will support the Uniform Manager and Wellbeing Programme Executive, ensuring budgets are respected and processes are efficient.

Qualifications

• Excellent administration skills.
• Strong attention to detail.
• Proficient in MS Office – Outlook/Excel/Word (Essential).
• Strong communication skills – written and verbal.
• Organisational and time management skills.
• Ability to meet deadlines.

Responsibilities

• Manage clothing collections, returns, exchange and replacement requests in a timely and professional manner.
• Data management – Clothing software system; ensure data is accurately inputted and kept up to date.
• Keep clothing areas organised, presentable and easy to navigate.
• Build and maintain internal/external stakeholder and supplier relationships; deliver high standards of customer service.
• Support Managers with day-to-day administration: raise purchase orders, stock/inventory management, shared mailboxes, intranet pages, meeting minutes.
• Oversee P2P process from quotation to completion; manage systems supporting P2P (D365, Exflow).
• Accurate handling of invoices, records and schedules.

Skills

Administration

Customer Service

MS Office

Communication

Organization

Time Management

Deadline-oriented

Tools

MS Office (Outlook/Excel/Word)

Job description

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview:

We are looking for Corporate Services Coordinator to help with administrative support to the Corporate Services Team, providing a professional, friendly, and efficient Corporate Services experience for employees across Uniform, Wellbeing & Fitness and FOH services.

Although multifaceted, the role will predominantly support the Corporate Services and Uniform Manager with clothing/uniform management ensuring all clothing and race uniform requirements for the business are met, accurately recorded and in budget, in addition to supporting the Wellbeing & Fitness Programme Executive with day-to-day administrative support to ensure complete operation efficiency across these services.

Main Duties and Responsibilities:

• Manage clothing collections, returns, exchange and replacement requests in a timely and professional manner.
• Data management - Clothing software system. Ensuring all data is accurately inputted and kept up to date.
• Ensure clothing areas are kept organised, presentable, and easy to navigate.
• Internal and external stakeholder and supplier relationship building, ensuring consistently high standard of customer service.
• Support Managers and other team members with day-to-day administration, including but not limited to raising of purchase orders, stock/inventory management, shared mailboxes, clothing homepage (Intranet), meeting minutes.
• P2P management, overseeing the full P2P process from quotation through to the completion of work. Including management of systems supporting the P2P process such as D365 and Exflow.
• Accurate handling of invoices, records, and schedules, maintaining organisational integrity.

What Are We Looking For?

Personal Qualities

• Personable - Friendly and helpful manner and comfortable interacting with employees across the organisation.
• Customer focused – Committed to providing a positive experience for all employees.
• Detail oriented – Understands the importance of accurate records, stock control, and presentation.
• Ability to multitask and prioritise.
• Independent - Can work independently while also being part of a wider team.
• Problem solving - Able to identify issues and act without always needing direction.
• Independent - Can work independently while also being part of a wider team.

Experience

• Administration.
• Customer Service.
• Some desirable experience that you may bring to the role:
• Working within any of the following: Corporate services/Facilities/Fashion or Clothing retail.
• Stock/inventory management.
• Finance systems & Invoice handling.

Knowledge & Skills

• Excellent administration skills.
• Strong attention to detail.
• Proficient in MS Office – Outlook/Excel/Word (Essential).
• Strong communication skills – Written/Verbal.
• Organisational and time management skills.
• Ability to deadlines.

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Division: Corporate