Corporate Services Administrator

Liberal Democrats; City of Westminster; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

3% Employer Pension Contribution

28 days holiday pro-rata + bank hols

Job summary

Lib Dems in London is seeking a part-time Corporate Services Administrator to support data integrity and office operations. The role focuses on data input, records management, and efficient logistics for internal meetings and events.

You will triage IT requests, manage documents, and maintain GDPR-compliant processes with a proactive, organised approach. The position requires in-person work at our London HQ four days per week, 20 hours weekly, 10:00 - 15:00, with 3% employer pension and 28 days

Qualifications

• Proven experience in fast-paced administrative or office support roles.
• Ability to manage data entry and spreadsheets with high accuracy (GDPR aware).
• Experience handling IT ticket queues or helpdesk requests.
• Strong organisational and multi-tasking capabilities with minimal supervision.

Responsibilities

• Maintain and update internal databases, spreadsheets, and systems.
• Perform data audits and cleanup to preserve data integrity and GDPR compliance.
• Assist in generating internal reports, metrics and analytics for department leads.
• Manage document control and archiving per policies.
• Oversee day-to-day office logistics including room bookings, travel, catering and AV setup.

Skills

Administrative experience

Data entry & records management

Attention to detail

Organisational skills

Written & verbal communication

Problem solving

Office governance & health & safety

Tools

Connect ticketing system

Microsoft 365

Google Workspace

MS Excel / Google Sheets

Job description

Benefits: 3% Employer Pension Contribution; 28 days of holiday pro-rata + bank holidays

Hours: Part time, 20 hours per week, 10:00 - 15:00 Monday - Thursday

Location: Office-Based in Central London

Purpose of Job

As the third largest party in British politics, smooth operational logistics, robust data management, and reliable internal IT support are essential to keeping our teams running and winning campaigns. The Corporate Services Administrator works at the heart of our operations, ensuring our data systems remain accurate and secure, our day-to-day office logistics run seamlessly, and internal technical support requests are triaged efficiently.

Reporting to the Operations Manager, the successful candidate will provide essential hands-on administrative and operational support across the organisation. This role is ideal for a highly organised, detail-oriented professional who enjoys problem-solving, maintaining systems, and providing exceptional operational support to internal colleagues and external stakeholders.

Key Responsibilities

Data Input & Records Management

• Maintain and update internal databases, spreadsheets, and systems with accurate, timely information.


• Perform routine data audits and cleanup to preserve high standards of data integrity and GDPR compliance.


• Assist in generating internal reports, operational metrics, and analytics for department leads.


• Support document management processes, ensuring physical and digital files are organized, accessible, and archived according to company policies.

Office Organisation & Logistics

• Oversee day-to-day office operational logistics, maintaining a clean, efficient, and well-resourced working environment while managing internal and external storage.


• Coordinate room bookings, travel and hotel management, catering, AV setup, and materials for internal and external meetings, workshops, and events.


• Manage stock levels for office supplies, stationery, kitchen provisions, and IT peripherals; manage purchase orders and vendor deliveries.


• Assist with health and safety procedures, with training provided to be a fire warden.


• Act as the primary administrator for the internal IT helpdesk/ticketing system, logging, triaging, and prioritizing requests.


• Escalate complex technical tickets to external IT partners or specialist technical leads, tracking issues through to resolution.


• Assist with onboarding and offboarding tech logistics, including issuing hardware, setting up user accounts, and collecting equipment.

Operational Support & Administration

• Provide ad-hoc administrative support to the broader operations, People and Culture, and leadership teams as required.


• Handle general incoming inquiries in person, via email or post, and the shared administrative inbox.


• Support administration of operational spend, including credit card reconciliations, and online purchasing account management.


• Provide internal communications for any operational updates, projects or alerts.

Person Specification

• Administrative Experience: Proven experience in a fast-paced administrative, operations, or office support role.


• Ability to work from HQ: This role is required to work in person on site at our London HQ 4 days per week.


• Data Accuracy: High attention to detail with demonstrated experience in data entry and spreadsheet maintenance (e.g., MS Excel, Google Sheets).


• Technical Aptitude: Tech literate with experience managing tech support tickets or helpdesk queues, paired with basic IT troubleshooting skills (Microsoft 365, Google Workspace, IT ticketing platforms).


• Organisational Skills: Outstanding time management, task prioritisation, and multi-tasking skills under minimal supervision.


• Communication & Collaboration: Excellent written and verbal communication skills with a professional customer-service approach to internal and external stakeholders.


• Problem-Solving: Proactive, adaptable mindset with a natural aptitude for resolving practical and logistical challenges.


• Experience using modern ticketing systems, primarily Connect.


• Prior experience dealing with facilities management, equipment inventories, or office supply procurement.


• Understanding of data protection principles (GDPR). Training will also be provided.


• First Aid or Fire Warden qualification (or willingness to train).

All applicants must have the unrestricted, legal right to live and work in the UK. Please note that we are currently unable to offer visa sponsorship for this role.

The Party believes it is essential to foster equity, equality, diversity and inclusion within our workforce. We want our employees to thrive in an environment where everyone is welcome and supported to achieve their potential. It is important to celebrate what makes us unique and that you feel valued, appreciated and free to be who you are.