Corporate Secretarial & Governance Specialist

Millennium Hotels UK/EU - Careers; Greater London; On-site; GBP 60,000 - 95,000; Full time

Benefits offered by this job

Social events

Training and development

Pension scheme

Career development

Season ticket loan

Volunteer days

Complimentary meals

Holiday scheme

Accommodation discounts

Life Assurance

Recommend a Friend

Job summary

Millennium Hotels UK/EU - Careers is seeking a capable Company Secretarial professional to provide practical governance and administration support to the Group General Counsel. This hands-on, office-based role combines corporate compliance with board support and routine clerical tasks to keep the Group Legal function efficient.

You will maintain entity records, file routine Companies House submissions, organise board and shareholder meetings, manage execution records and support day-to-day

Qualifications

• Qualification or current study with The Chartered Governance Institute UK & Ireland.
• Experience supporting a large corporate group with UK entities and overseas subsidiaries.
• Experience using entity-management software, board portals, document-management systems and electronic signature platforms.
• Experience with share transactions, corporate reorganisations, powers of attorney, company seals, notarisation, legalisation or apostilles.
• Experience supporting due diligence, audits, banking or know-your-customer information requests.
• Experience processing professional fees, purchase orders, budgets or accruals.
• Experience in the hotel, property or wider hospitality sector.

Responsibilities

• Maintain an accurate legal entity database and annual compliance calendar for the companies within scope.
• Prepare and submit routine Companies House filings, subject to appropriate review and approval.
• Coordinate delivery of annual accounts with Finance, Tax, auditors and external advisers.
• Maintain the annual schedule of board, committee and shareholder meetings and coordinate dates with directors and executives.
• Prepare standard documentation and checklists for share allotments and transfers, share certificates and other routine corporate actions.
• Coordinate routine compliance information with overseas subsidiaries, local counsel and service providers.
• Maintain execution records for deeds, agreements and powers of attorney, with evidence of authority.
• Maintain matter lists, deadline calendars and other administrative records as requested.
• Process legal and company secretarial invoices, purchase orders and cost codes; maintain budget evidence.

Skills

Governance support

Discretion

Administrative skills

Education

Chartered Governance Institute qualification

Tools

Entity management

Board portals

Document management

Electronic signatures

Job description

Millennium Hotels UK/EU - Careers is seeking a capable Company Secretarial professional to provide practical governance and administration support to the Group General Counsel. This hands-on, office-based role combines corporate compliance with board support and routine clerical tasks to keep the Group Legal function efficient.

You will maintain entity records, file routine Companies House submissions, organise board and shareholder meetings, manage execution records and support day-to-day