Board Governance & Compliance Secretary

Millennium Hotels and Resorts; Greater London; On-site; GBP 40,000 - 65,000; Full time

Benefits offered by this job

Social events

Pension salary sacrifice scheme

Discount on accommodation

Life assurance

Volunteer days

Complimentary meals

Length of service holiday scheme

Recommend a Friend Scheme

Job summary

Millennium Hotels and Resorts in Greater London is seeking a hands-on Company Secretarial professional to provide practical governance and administrative support to the Group General Counsel. This office-based role combines corporate compliance and board support with the clerical work needed to keep the Group Legal function efficient.

Our Company Secretarial team maintains corporate records, handles timely statutory filings, organises board and shareholder processes and coordinates document

Qualifications

• Care, discretion and willingness to undertake both technical company secretarial work and routine clerical tasks.
• Experience supporting a large corporate group with multiple UK entities and overseas subsidiaries.
• Experience using entity-management software, board portals, document-management systems and electronic signature platforms.
• Experience with share transactions, corporate reorganisations, powers of attorney, company seals or notarisation.
• Experience supporting due diligence, audits, banking or know-your-customer information requests.

Responsibilities

• Maintain an accurate legal entity database and annual compliance calendar for the companies within scope.
• Prepare and submit routine Companies House filings, subject to review. This includes confirmation statements, appointments and resignations, changes to officer details, registered office and share capital filings.
• Coordinate the delivery of annual accounts and information with Finance, Tax, auditors and external advisers.
• Maintain the annual schedule of board, committee and shareholder meetings and coordinate dates with directors and attendees.
• Prepare standard documentation for share allotments and transfers, share certificates, capital reorganisations, dividends and other routine corporate actions.
• Coordinate routine compliance information with overseas subsidiaries, local counsel and company secretarial service providers.
• Maintain a complete execution record for deeds, agreements, powers of attorney and other material documents.
• Maintain matter lists, deadline calendars and contract trackers requested by the Group General Counsel and Company Secretary.
• Process company secretarial invoices, purchase orders and cost codes; maintain fee and accrual trackers and evidence of approvals.

Skills

Discretion

Organisational skills

Attention to detail

Communication

Education

Chartered Governance Institute UK & Ireland qualification

Tools

Entity-management software

Board portals

Document-management systems

Electronic signature platforms

Job description

Millennium Hotels and Resorts in Greater London is seeking a hands-on Company Secretarial professional to provide practical governance and administrative support to the Group General Counsel. This office-based role combines corporate compliance and board support with the clerical work needed to keep the Group Legal function efficient.

Our Company Secretarial team maintains corporate records, handles timely statutory filings, organises board and shareholder processes and coordinates document