Corporate Secretary & Governance Coordinator

Millennium Hotel and Resorts UK; Greater London; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Pension Salary Sacrifice Scheme

Career development and salary reviews

Discount on Accommodation worldwide

Job summary

Millennium Hotels and Resorts UK is seeking an experienced Company Secretarial professional to support the Group General Counsel with governance and corporate compliance. This office-based role blends technical company secretarial work with routine administrative tasks to maintain corporate records, filings and board processes.

You will coordinate board and shareholder meetings, prepare standard corporate documents, and liaise with subsidiaries, auditors and external advisers while upholding

Qualifications

• Qualification with CGI UK & Ireland or related governance qualification.
• Experience supporting a large corporate group with UK entities and overseas subsidiaries.
• Experience using entity-management software, board portals, document-management systems and electronic signature platforms.
• Experience with share transactions, corporate reorganisations, powers of attorney, company seals, notarisation, legalisation or apostilles.
• Experience supporting due diligence, audits, banking or know-your-customer information requests.
• Experience processing professional fees, purchase orders, budgets or accruals.
• Experience in the hotel, property or wider hospitality sector.

Responsibilities

• Maintain an accurate legal entity database and annual compliance calendar for the companies within scope.
• Prepare and submit routine Companies House filings with review and approval.
• Coordinate delivery of annual accounts and related filing information with Finance, Tax, auditors and external advisers.
• Maintain the annual schedule of board, committee and shareholder meetings and coordinate dates with directors and attendees.
• Prepare standard documentation for share allotments, transfers, capital restructurings, dividends, and other corporate actions.
• Coordinate routine compliance information with overseas subsidiaries, local counsel and service providers.
• Maintain execution records for deeds, agreements, powers of attorney, etc., with evidence of authority.
• Maintain matter lists, deadline calendars and contract trackers as requested by the Group General Counsel.
• Process legal and company secretarial invoices, POs and cost codes; manage budget approvals.

Skills

Corporate governance

Board support

Administration

Budgeting

Due diligence

Education

CGI UK & Ireland qualification or studied

Law/Business governance/admin qualification

Tools

Entity-management software

Board portals

Document-management systems

Electronic signature platforms

Job description

Millennium Hotels and Resorts UK is seeking an experienced Company Secretarial professional to support the Group General Counsel with governance and corporate compliance. This office-based role blends technical company secretarial work with routine administrative tasks to maintain corporate records, filings and board processes.

You will coordinate board and shareholder meetings, prepare standard corporate documents, and liaise with subsidiaries, auditors and external advisers while upholding