Corporate and Private Events Manager

Victoria and Albert Museum; Greater London; On-site; GBP 42,000 - 54,000; Full time

Benefits offered by this job

Life assurance scheme

Pension scheme

Entrance to major museums

Job summary

Victoria and Albert Museum is seeking an experienced Corporate and Private Events Manager to lead sales, planning and delivery of events across its multi-site venues in London. The role sits in the Development department and handles over 160 events annually, generating substantial income.

You will work with internal and external stakeholders, coordinating with partners and ensuring safety, high service standards, and timely documentation for each event.

Qualifications

• Significant experience in events within arts/heritage venues.
• Professional, confident with a positive can-do attitude.
• Excellent planning and time management under pressure.
• Strong written, numerical and verbal communication skills.

Responsibilities

• Answer enquiries, site visits, oversee events to a high standard.
• Proactively sell and market event opportunities.
• Deliver full supervision of contractors and ensure safety guidelines.
• Maintain events diary and ensure post-event documentation.

Skills

Arts venues exp

Planning & time mgmt

Stakeholder comms

Team player

Health & safety

VIP/client liaison

Availability outside hours

Job description

We're looking for an experienced and enthusiastic Corporate and Private Events Manager on a permanent basis to join our busy income-generating events team.

Working within the Corporate Events team you will promote, sell, plan and deliver events across V&A multi-site venues for private and corporate clients. The team sits within the Development department and run over 160 events a year, bringing in unrestricted income of over £2 million a year. You will use your experience within a busy events environment to work with a variety of clients planning events from sales enquiry to on-the-night delivery, with a collaborative and can-do attitude engaging with both internal and external stakeholders.

Key responsibilities

• To answer event enquiries, undertake site visits across V&A multi-site and oversee events to a high standard.
• To proactively sell and market V&A event opportunities, with the support of the rest of the Corporate Events Team.
• To deliver full and effective supervision of all contractors (e.g. caterers, florists, lighting and production companies), ensuring all procedures and guidelines are available and understood.
• To ensure that the Museum is treated with respect, that Health & Safety guidelines are adhered to, and that the Museum is returned to normal for the public after each event.
• To ensure that day-to-day documentation around events is thorough with consistent management of invoices, briefing and Security documents, Risk Assessments etc.
• To liaise with Museum colleagues to maintain the 'events diary' multi-site and ensure accurate information on any gallery re-fits, closures, access, opening policies etc. that may impact on the successful delivery of events.
• To be well informed of the Museum’s Public Programme including knowledge of forthcoming exhibitions.
• To work in liaison with the Corporate Partnerships team to promote corporate event opportunities to current Corporate Members and Sponsors, and deliver events for active partnerships.

Who are we looking for

• Significant and demonstrable experience in a comparable events environment within a broad range of arts/heritage venues.
• Highly professional, confident and well-presented with a positive 'can do' attitude.
• Excellent planning and time management skills: good at working under pressure, prioritising and managing multiple requirements.
• Excellent written, numerical and verbal communication skills with exceptional attention to detail. Ability to confidently juggle administrative work of varying types at periods of high demand.
• Ability to be a team player, both within the Corporate Events team and the wider Development Department and Museum as a whole.
• Confident people skills – ability to work with a broad range of people (from VIPs to private clients to caterers) often during time pressured events.
• Demonstrable ability to pivot quickly to the demands and requirements of high-level clients and VIPs with professional demeanour, whilst upholding the security and protection of the Museum’s fabric and collections.
• Availability to work outside normal office hours and across multiple V&A London sites.
• An understanding of fundraising including corporate membership schemes and sponsorship is desirable
• Interest in the work of the Victoria and Albert Museum
• Knowledge and understanding of Health and Safety obligations
• Good contacts and a network in the events industry is desirable
• Good understanding of social media and how it can be used as a marketing tool is desirable
• Shares our Values of Sustainability, Equity, Creativity, Collaboration and Generosity

What's in it for you?

• 29 days of holiday + public holidays each year
• 5.5% employee pension contribution, 10% employer pension contribution (post-probation)
• Life assurance scheme (to value of 4 x annual salary)
• Family-friendly policies e.g. enhanced maternity + paid carers leave
• Free sanitary products for all employees across our sites
• Free entrance to many major museums and exhibitions
• Benefits platform offering discounts at major retailers

& many more

Full job description and list of benefits on our website