Conveyancing Assistant

Confidential; Wickford; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Pension

Birthday off

Wellbeing days

Social events

Job summary

Confidential, based in Wickford, is seeking an experienced Conveyancing Assistant/ Legal Secretary to join its busy property department. The role requires familiarity with Residential Conveyancing or Commercial Property and strong Microsoft Office skills.

You will support the property fee earners, manage diaries, liaise with clients and professionals, and handle document amendments, searches, stamps and post-completion tasks in a fast-paced environment.

Qualifications

• Ideally 1 year recent Residential or Commercial Property experience
• Experience with Microsoft Office, Word, Outlook and Excel
• Able to prioritise and multitask
• Excellent telephone manor
• Possess the ability to deal with client queries when fee earners are out of the office

Responsibilities

• Provide support to the property fee earners with a minimum of 20 - 30 new instructions per month
• Screening incoming calls
• Dealing with new business opportunities so that these are processed efficiently helping to ensure the continued success of the property department
• Diary management, booking rooms and arranging meetings
• Using case management system
• Audio typing
• Liaise with clients, solicitors, Estate agents and mortgage lenders
• Providing quotations, sending out client care letters
• Deal with client queries, and take instruction from clients
• Amend and reformat documents
• Apply for searches using online services including land registry
• Using HMRC website to complete stamp duty land tax forms
• Deal with post completion matters
• Maintain client files, opening and closing of files
• Maintain the filing system
• Assist fee earners in the maintenance of client accounts

Skills

MS Office

Prioritisation

Multitasking

Telephone etiquette

Client liaison

Tools

Case management system

Land registry searches

Job description

Conveyancing Assistant

Our client offering a full range of legal advice to business and individual clients, have a fantastic opportunity for an experienced Conveyancing Assistant/ Legal Secretary to join their busy property department based in Wickford. Ideally you will have gained in experience in Residential Conveyancing or Commercial Property.

The Role

• To provide support to the property fee earner's with a minimum of 20 - 30 new instructions per month
• Screening incoming calls
• Dealing with new business opportunities so that these are processed efficiently helping to ensure the continued success of the property department
• Diary management , booking rooms and arranging meetings
• Using case management system
• Audio typing
• Liaise with clients, solicitors, Estate agents and mortgage lenders
• Providing quotations , sending out client care letters
• Deal with client queries, and take instruction from clients
• Amend and reformat documents
• Apply for searches using on line services including land registry
• Using HRMC website to complete stamp duty land tax forms
• Deal with post completion matters
• Maintain client files, opening and closing of files
• Maintain the filing system
• Assist fee earners in the maintenance of client accounts

Experience required:

• Ideally 1 years recent Residential or Commercial Property experience
• Experience with Microsoft office , word, outlook, Excel
• Able to prioritise and multitask
• Excellent telephone manor
• Possess the ability to deal with client queries when fee earners are out of the office
• Friendly working environment
• Competitive salary
• Hours Monday to Friday 9am- 5.30pm

Benefits

• 22 days annual leave plus Public and Bank Holidays, plus paid Christmas closure
• Two wellbeing days
• Your birthday off
• Pension
• Social events throughout the year

All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.