Conveyancing Assistant

Berry Recruitment; Abingdon; On-site; GBP 25,000 - 30,000; Full time

Job summary

Berry Recruitment is seeking a Conveyancing Assistant in Abingdon to support the residential property team with day-to-day completions work and client liaison. The successful candidate will have property experience and be proactive in delivering a streamlined service.

The role involves handling post-exchange tasks, Land Registry matters, SDLT submissions, and drafting completion statements. Standard hours are 9:00 am–5:00 pm, 35 hours per week, permanent.

Qualifications

• A well-organised and flexible person.
• Proactive and able to work under pressure.
• Efficient and effective administrator.
• Excellent attention to details.
• Strong written and oral communication skills.
• Takes responsibility for own work.
• Ability to manage competing priorities and meet deadlines.
• Understands client needs and tailors service accordingly.
• Calm and confident team player with good interpersonal skills.

Responsibilities

• Handling all aspects of the deal after exchange up to completion.
• Land Registry matters.
• Liaising with mortgage companies.
• Management company liaison.
• Knowledge of SDLT submission process.
• Carrying out registrations such as first registrations, lease extensions, removal of notices and straightforward transfers.
• Drafting completion statements and documents using case management/IT systems.
• Dealing with client enquiries and providing updates to clients.
• Receiving instructions, ordering searches, and requesting redemption figures.
• Proactive diary management and arranging meetings.
• Processing daily emails, post and voice messages for the fee earner.
• Filing, photocopying, cheque requests, and post preparation.
• Meeting with clients face to face to progress matters.
• Ensuring high-quality communication with internal teams.

Job description

Berry Recruitment is currently seeking a highly motivated and professional Conveyancing Assistant to join a well-established organisation based in Abingdon.

This position is ideal for individuals with experience in law or property who are looking to apply their skills within a forward-thinking law firm.

The successful candidate will be a professional who has previous property experience. They will be proactive and have solid experience of dealing with all routine residential property completion matters. They will have knowledge of standard conveyancing forms, draft contracts, transfers, OS1s and K15s. They will be prepared to implement best practice to create a streamlined service. They will provide excellent front-line support to the residential property teams and be a professional and efficient first point of contact to clients.

Role: Conveyancing Assistant

Salary: £25,000 – £30,000 Per Annum

Location: Abingdon

Hours: 9:00 am - 5:00 pm, Full time / Permanent 35 hours

Key Responsibilities of the Conveyancing Assistant:

• Supporting the existing completions team to deliver a high standard of completions work including but not limited to:
• Handling all aspects of the deal after exchange up to completion
• Land Registry matters
• Liaising with mortgage companies
• Management company liaison
• Knowledge of SDLT submission process
• Carrying out registrations for the busy team which include complex applications e.g., first registrations, lease extensions, removal of notices alongside straightforward transfers
• General administration including but not limited to drafting completion statements, producing letters and documents which utilise case management and IT systems
• Dealing with client enquiries
• Receiving instructions, ordering searches, requesting redemption figures
• Proactive diary management including making appointments, prioritising and arranging meetings
• Processing daily emails, post and voice messages on behalf of the fee earner
• Filing, photocopying, cheque requests, faxing, dead filing, DX & post preparation
• Meeting with clients face to face, to help administer and progress matters as instructed by the supervising solicitor
• Providing clients with updates in relation to the day-to-day relevant matters via phone, email and face to face
• Ensure high quality communication with the company’s internal teams and individuals
• Reporting faulty equipment / software to appropriate parties
• Attending relevant team meetings
• Participating in other activities and projects; flexibility as required
• Carrying out any other reasonable task that may be requested by the supervising solicitor

About you:

• A well-organised and flexible person
• A person who can be proactive and work under pressure
• An efficient and effective administrator
• Excellent attention to detail
• Strong written and oral communication skills
• Takes responsibility for their own work
• Ability to deal with competing priorities and meet deadlines
• Shows understanding of client’s needs and tailors service appropriately
• Calm and confident team player with good interpersonal skills