Conveyancing Assistant, Abingdon

Berry Recruitment Group; Abingdon; On-site; GBP 22,000 - 32,000; Full time

Job summary

Berry Recruitment is seeking a proactive Conveyancing Assistant in Abingdon to support the residential property team with completion matters and client communications.

The ideal candidate will have property experience, be well-organised, and able to manage multiple tasks efficiently within standard hours (9:00 am - 5:00 pm). This full-time role offers ongoing professional support and opportunities to develop in a forward-thinking law firm.

Qualifications

• Experience in property or law helpful.
• Strong communication and organisational skills essential.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Support the completions team to deliver high-standard completions work.
• Handle all aspects of the deal after exchange up to completion.
• Land Registry matters.
• Liaise with mortgage companies.
• Knowledge of SDLT submission process.
• Carry out registrations including first registrations, lease extensions, removal of notices alongside transfers.
• Draft completion statements and produce letters/documents using case management and IT systems.
• Deal with client enquiries.
• Receive instructions, order searches, request redemption figures.
• Proactive diary management including appointments, meetings scheduling.
• Process daily emails, post and voice messages for the fee earner.
• Filing, photocopying, cheque requests, DX & post preparation.
• Meet with clients face to face to progress matters as instructed by the supervising solicitor.
• Provide clients with updates via phone, email and face to face.
• Ensure high quality communication with internal teams.
• Report faulty equipment/software to appropriate parties.
• Attend relevant team meetings.
• Participate in other activities and projects; flexibility as required.
• Carry out any other reasonable task that may be requested by the supervising solicitor.

Skills

Property experience

Excellent communication

Organised

Proactive

Time management

Tools

Case management software

Job description

Berry Recruitment is currently seeking a highly motivated and professional Conveyancing Assistant to join a well-established organisation based in Abingdon.

This position is ideal for individuals with experience in law or property who are looking to apply their skills within a forward-thinking law firm.

The successful candidate will be a professional who has previous property experience. They will be proactive and have solid experience of dealing with all routine residential property completion matters. They will have knowledge of standard conveyancing forms, draft contracts, transfers, OS1s and K15s. They will be prepared to implement best practice to create a streamlined service. They will provide excellent front-line support to the residential property teams and be a professional and efficient first point of contact to clients.

Location: Abingdon

Hours: 9:00 am - 5:00 pm, Full time / Permanent 35 hours

Key Responsibilities of the Conveyancing Assistant:

• Supporting the existing completions team to deliver a high standard of completions work including but not limited to:
• Handling all aspects of the deal after exchange up to completion
• Land Registry matters
• Liaising with mortgage companies
• Knowledge of SDLT submission process
• Carrying out registrations for the busy team which include complex applications e.g., first registrations, lease extensions, removal of notices alongside straightforward transfers
• General administration including but not limited to drafting completion statements, producing letters and documents which utilise case management and IT systems
• Dealing with client enquiries
• Receiving instructions, ordering searches, requesting redemption figures
• Proactive diary management including making appointments, prioritising and arranging meetings
• Processing daily emails, post and voice messages on behalf of the fee earner
• Filing, photocopying, cheque requests, faxing, dead filing, DX & post preparation
• Meeting with clients face to face, to help administer and progress matters as instructed by the supervising solicitor
• Providing clients with updates in relation to the day-to-day relevant matters via phone, email and face to face
• Ensure high quality communication with the company's internal teams and individuals
• Reporting faulty equipment / software to appropriate parties
• Attending relevant team meetings
• Participating in other activities and projects; flexibility as required
• Carrying out any other reasonable task that may be requested by the supervising solicitor

About you:

• A well-organised and flexible person
• A person who can be proactive and work under pressure
• An efficient and effective administrator
• Excellent attention to detail
• Strong written and oral communication skills
• Takes responsibility for their own work
• Ability to deal with competing priorities and meet deadlines
• Shows understanding of client's needs and tailors service appropriately
• Calm and confident team player with good interpersonal skills

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!