Conveyancing Assistant

Search Consultancy LTD; Barnsley; On-site; GBP 18,000 - 26,000; Full time

Job summary

Search Consultancy LTD in Barnsley is seeking an experienced Conveyancing Assistant to join a busy, supportive Conveyancing team. You will provide administrative and transactional support across a varied residential conveyancing caseload, working closely with the wider team to progress files efficiently and deliver a professional service.

The ideal candidate is highly organised, proactive and comfortable in a fast-paced team.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Providing day-to-day administrative support to the Conveyancing team.
• Opening, maintaining and closing client files accurately.
• Managing incoming post and ensuring correspondence is allocated correctly.
• Supporting sale files from initial instruction through to completion.
• Assisting with sale enquiries and mortgage redemption's.
• Supporting the exchange and completion process.
• Preparing completion statements and assisting with completion monies.
• Liaising with clients, lenders, solicitors and other third parties.
• Providing regular updates and responding to client queries.
• Preparing completion letters and associated documentation.
• Assisting with requisitions and Certificates of Title.
• Issuing contract packs for sale files.
• Managing requests for money on account.
• Regularly chasing outstanding matters to ensure files progress.
• Assisting with LMS and Lender Exchange portals.
• Ensuring files are properly closed with a nil balance.
• Processing interim and final bills.
• Providing additional support across the department during busy periods and covering colleagues during annual leave.
• Managing client appointments and incoming telephone calls.

Skills

Communication skills

Attention to detail

Organisational skills

Time-management

MS Word

MS Excel

MS Outlook

Legal case management system

Conveyancing knowledge

Bills processing

Independent worker

Team player

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Conveyancing Assistant

Location: Barnsley
Salary: Competitive, dependent on experience
Type: Full-time, Permanent

About the Role

An established and growing legal practice is looking for a Conveyancing Assistant to join its busy and supportive Conveyancing team.

This is an excellent opportunity for an organised and detail-focused individual to provide administrative and transactional support across a varied residential conveyancing caseload. You will work closely with the wider team to ensure files progress efficiently and clients receive a professional and responsive service.

Key Responsibilities

• Providing day-to-day administrative support to the Conveyancing team

• Opening, maintaining and closing client files accurately

• Managing incoming post and ensuring correspondence is allocated correctly

• Supporting sale files from initial instruction through to completion

• Assisting with sale enquiries and mortgage redemption's

• Supporting the exchange and completion process

• Preparing completion statements and assisting with completion monies

• Liaising with clients, lenders, solicitors and other third parties

• Providing regular updates and responding to client queries

• Preparing completion letters and associated documentation

• Assisting with requisitions and Certificates of Title

• Issuing contract packs for sale files

• Managing requests for money on account

• Regularly chasing outstanding matters to ensure files continue to progress

• Assisting with the management of the LMS and Lender Exchange portals

• Ensuring files are properly closed with a nil balance

• Processing interim and final bills

• Providing additional support across the department during busy periods and covering colleagues during annual leave

• Managing client appointments and incoming telephone calls

About You

The successful candidate will ideally have previous experience within a legal or conveyancing environment and will be highly organised, proactive and comfortable working in a fast-paced team.

You will have:

• Excellent written and verbal communication skills

• Strong attention to detail

• Good organisational and time-management skills

• The ability to manage competing priorities and meet deadlines

• A professional and calm approach when dealing with clients

• Good knowledge of Microsoft Word, Excel and Outlook

• Experience using a legal case management system

• Previous experience processing bills

• An understanding of legal terminology and conveyancing processes

• The ability to work independently while also contributing effectively to a wider team

What's on Offer?

• Opportunity to join a growing Conveyancing team

• Supportive and collaborative working environment

• Varied role with exposure to the full conveyancing process

• Opportunity to develop your legal and conveyancing experience

• Long-term career development opportunities

If you're an experienced Conveyancing Assistant looking for your next opportunity within a supportive and forward-thinking legal environment, we'd be keen to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.