Controlled Document Coordinator

Unipart Technologies Group; Doncaster; On-site; GBP 30,600 - 37,400; Full time

Benefits offered by this job

33 days holiday incl. bank holidays

Pension

Bonus

Life assurance

Employee assistance programme

Wellbeing support

Cycle to work scheme

Job summary

Unipart Technologies Group is seeking a Controlled Document Coordinator to administer the Rail CDM system, standardise documentation, and train site teams. You will manage document control processes, facilitate reviews, and support ISO 9001 related activities across Rail sites.

A focus on continuous improvement and cross-functional collaboration is essential to success. The role requires strong IT skills, experience with SAP, and the ability to drive efficiency in documentation workflows within

Qualifications

• Self-motivated and organized.
• IT literate with ability to adopt automation solutions.
• Identify opportunities to improve processes, systems and documentation.
• Communicate with cross-functional teams at all levels.
• Confident to challenge internal teams on documents submitted for publication to the CDM.
• Good working knowledge of Microsoft and Google applications.
• Understanding of Quality Management Systems (QMS) beneficial.
• Experience managing and organizing digital documentation.
• Experience with Quality systems.
• Experience in Warehouse/Manufacturing environments.
• Experience with ERP systems (SAP beneficial).
• Experience in process mapping and SOP development.
• Involvement in ISO 9001 certification beneficial.
• Experience in Lean environment.
• GCSE+ in Maths, IT and English.
• Full driving licence.
• Recognised Qualification in Quality/QMS beneficial.
• Recognised Qualification in Continuous Improvement beneficial.

Responsibilities

• Manage Unipart Rail’s Controlled Document Management (CDM) system to ensure documentation is stored, reviewed and maintained to business needs.
• Oversee documentation review and escalation processes.
• Oversee transition of documents into CDM in a standard format.
• Maintain relationships with document controllers and reviewers across Rail sites.
• Support development of new process documentation.
• Drive continuous improvement in document management and control processes.
• Drive standardised documentation and reduce document quantity.
• Deliver training and education on CDM usage and requirements.
• Manage CDM system maintenance and upgrades and reporting.
• Verify incoming documents meet agreed standards.
• Complete agreed reporting routines.
• Monitor documentation performance through agreed KPIs.

Skills

Self-motivated

IT literate

Process improvement

Cross-functional communication

Challenge documentation

Microsoft Office

Google apps

Quality Management Systems

Digital document management

ERP systems (SAP)

Process mapping & SOP

ISO 9001 involvement

Lean environment

GCSE Math/IT/English

Full driving licence

Quality/QMS qualification

Continuous Improvement qualification

Education

GCSEs or higher in Maths, IT, English

Quality/QMS qualification

Continuous Improvement qualification

Tools

SAP

Microsoft Office

Google Workspace

Job description

£34,000 per annum, plus 33 days holiday (including bank holidays), pension, bonus, life assurance, employee assistance programme, wellbeing support, and flexible benefits including cycle to work scheme

About the Role

As the Controlled Document Coordinator you will be responsible for the administration of the Rail Controlled Document Management (CDM) system covering processes, procedures and other controlled documentation. This includes providing training and coaching to all Rail sites in relation to CDM, standardisation of documents and ways of working, aligned to The Unipart Way and International Organisation for Standardisation (ISO).

As part of your key responsibilities you’ll:

• Manages Unipart Rail’s Controlled Document Management system to ensure all documentation is stored, reviewed and maintained in line with business requirements.
• Manages the documentation review and escalation processes.
• Manages the transition of all documents into CDM and into a standard format.
• Maintain relationships with document controllers and reviewers across the Rail sites.
• Support the development of new process documentation.
• Drive Continuous Improvement within document management and control processes.
• Drive Continuous Improvement in the use of standardised documentation, including reducing the quantity of documents.
• Deliver training and education in the use and requirements of the CDM.
• Manage maintenance and upgrades to the CDM system and reporting.
• Check that incoming documents to CDM meet the agreed standards.
• Complete agreed reporting routines.
• Maintains the performance of documentation control through the use of agreed Key Performance Indicator (KPIs)

About You

We’d love you to have the following skills and experience, but please apply if you think you’d be able to perform well in this role!

• Self-motivated and organised.
• IT literate to a good standard with the ability to adopt automation solutions when required.
• Able to identify opportunities to improve processes, systems and documentation.
• Comfortable with communicating with cross-functional teams, at all levels of the organisation.
• Confidence to challenge internal teams on their documents that are submitted for publication to the CDM.
• A good understanding of Microsoft and Google applications.
• A working understanding of Quality Management Systems and documentation would be beneficial
• Proven experience of managing and organising digital documentation.
• Experience of working with Quality systems.
• Experience of working in a Warehouse and/or Manufacturing environments.
• Experience of ERP systems (SAP would be beneficial).
• Experience of process mapping and the development of Standard Operating Procedures (SOP)
• Involvement in ISO 9001 certification process would be beneficial
• Experience working in a Lean environment.
• A good level of education (GCSE and above) in Mathematics, Information Technology and English
• Full driving licence is required
• A recognised qualification in Quality/ QMS would be beneficial.
• A recognised qualification in Continuous Improvement techniques would be beneficial.

About Unipart

We are a supply chain performance improvement partner. We Design, Make, Move, and Improve components in our customers’ supply chains, keeping their operations and assets moving and working better, for longer. Through our commitment to continuously driving operational efficiencies, we improve performance - saving time, cost, and carbon. Our ambition is to be the driving force behind efficient, resilient, and sustainable supply chains.

Equality, Diversity, and Inclusion

We believe that a great workplace is one where you can bring your whole self to work. Our recruitment process is designed to be accessible, inclusive, and based entirely on merit. We define merit through a combination of technical skills and the core behaviours that help our people thrive at Unipart. We welcome applications from everyone, regardless of background or circumstances. We are committed to a policy of equal opportunity that exceeds our statutory obligations under the Equality Act 2010 and subsequent legislation. Whether it’s your age, disability, neurodiversity, gender identity, family status, or any other characteristic that makes you ‘you’ - it is your talent and potential that we value most. Adjustments for you: We want you to perform at your best. If you require any reasonable adjustments or have specific accessibility needs at any stage of the application or interview process, please let us know. We are here to support you.

Registered Office: Unipart House, Garsington Road, Cowley, Oxford, OX4 2PG, United Kingdom | ICO Registration: Z7250768