Contracts & Procurement Administrator

Keyman; Woking; On-site; GBP 30,000 - 42,000; Full time

Job summary

Keyman is offering a permanent, full-time role within a small projects team. You will support day-to-day contract management, procurement, and administration, coordinating with Contracts Director and Foreman to ensure timely orders and accurate records.

You'll review tender documents, raise purchase orders (Eque2 experience a plus), monitor costs, and assist with valuations. Training on CS Project is provided, and the role requires excellent organisation and communication across staff, suppliers

Qualifications

• Experience in contract administration and procurement processes.
• Strong organisational skills and ability to meet deadlines.
• Proficient in Word and Excel; familiarity with Sage or Eque2 advantageous.

Responsibilities

• Review tendered documents to ascertain sub-contractor and material requirements.
• Liaise with Contracts Director and Site Foreman to ensure sub-contractors and long lead materials are placed on time.
• Check measures and quantities using electronic software to ensure BOQ accuracy.
• Research new products to ensure bespoke design meets client briefs before ordering.
• Assist Contracts Director in completing programmes using CS Project (training provided).
• Raise purchase orders using accounts software (Eque2).
• Monitor actual costs vs estimated costs and report variances.
• Negotiate best price before ordering high value items/sub-contractors.
• Keep files up to date (server and hard copy).

Skills

Communication

Landscape materials

Admin experience

Organisation

Word

Excel

Sage

Eque2

Tools

Sage

Eque2

Job description

Keyman is offering a permanent, full-time role within a small projects team. You will support day-to-day contract management, procurement, and administration, coordinating with Contracts Director and Foreman to ensure timely orders and accurate records.

You'll review tender documents, raise purchase orders (Eque2 experience a plus), monitor costs, and assist with valuations. Training on CS Project is provided, and the role requires excellent organisation and communication across staff, suppliers