Contracts Coordinator

Vista; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Vista, the world’s leading business aviation group, is seeking a contracts coordinator to oversee post-execution review and processing of standard-form legal agreements in our contract module. You will distill complex text with precision and collaborate with Vista Legal, Finance, Product, Sales and Tech to ensure data fidelity.

The role includes a litigation support function and various admin tasks, updating templates, extracting terms, and ensuring proper handover of accounts proceeding to

Qualifications

• Qualifying law degree (LLB, GDL, SQE) or similar.
• 1-2 years in a similar contracts role.
• Digital literacy with MS Office and business tools.
• Excellent English communication skills, both written and spoken.
• Demonstrable contract experience.
• Commercial debt resolution / litigation experience is a plus.
• Self-starter with proactive problem-solving.
• Ability to distil legalese and maintain data fidelity.

Responsibilities

• Oversee post-execution review, synthesis and processing of standard-form agreements.
• Update and improve the contract repository and templates; roll out changes.
• Extract billing, operational and commercial terms from new client contracts and addenda; ensure accurate memorialisation across systems.
• Support IT and other departments with internal systems improvements.
• Assist with global litigation portfolio and coordination with Legal and Finance.

Education

Qualifying law degree (LLB, GDL, SQE)

Tools

MS Office

Job description

Job Profile

We are looking for a talented contracts coordinator to oversee, administer, improve, and continuously update our bespoke commercial contract repository. In this role, the contracts coordinator's primary responsibility will be the post-execution review, synthesis, and processing of complex but standard-form legal agreements and addenda in our contract module. The ideal candidate with be familiar with contractual legal principles, able to distil legalese, and have an exacting attention to detail. This position will work closely with Vista Legal, Finance, Product, Sales and Tech to maintain a best-in-class system that prioritizes data fidelity. The role also includes a litigation support function as well as other administrative responsibilities.

Job Profile

We are looking for a talented contracts coordinator to oversee, administer, improve, and continuously update our bespoke commercial contract repository. In this role, the contracts coordinator's primary responsibility will be the post-execution review, synthesis, and processing of complex but standard-form legal agreements and addenda in our contract module. The ideal candidate with be familiar with contractual legal principles, able to distil legalese, and have an exacting attention to detail. This position will work closely with Vista Legal, Finance, Product, Sales and Tech to maintain a best-in-class system that prioritizes data fidelity. The role also includes a litigation support function as well as other administrative responsibilities.

This is an exciting opportunity to join a dynamic, high-growth company named one of the world’s most valuable privately-owned companies. The ideal candidate will have a “can do” attitude, an entrepreneurial spirit, and will take advantage of all opportunities to refine their skillsets and progress their careers.

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

Your Responsibilities

• Develop a solid understanding of the company’s product and business goals, particularly its commercial flight service agreements.
• Use and maintain the company’s document, template, and contract repositories; support efforts to update contract templates and roll-out changes.
• Review new client contracts & addenda; extract billing, operational, and commercial terms ( e.g. , bespoke modifications, special terms, discounts, etc); memorialize this data faithfully, accurately, and efficiently across internal platforms.
• Translate legal concepts & legalase into actionable insights to be relied upon by other departments.
• Become a subject matter expert for our systems and agreements, answering questions and resolving novel issues for business stakeholders, particularly Sales & Finance.
• Support IT’s continuous efforts to improve and update internal systems, platforms, and tools.
• Partner with Finance on debt recovery matters prior to formal legal escalation; prepare case summaries (including outstanding balances, collection history, and supporting documentation); prepare draft communications; manage cross-team coordination & follow-up.
• Act as a central point of contact between Legal and other departments to support consistent, complete, and compliant handover of accounts proceeding to legal action.
• Assist with the global litigation portfolio (investigations, letters before action, cease & desists, e-discovery, mediations, settlement and releases, calendaring, etc).
• Support a wide range of projects and teams on an as needed basis.

Required Skills, Qualifications, And Experience

• Qualifiying law degree (LLB, GDL, SQE) or similar.
• At least 1-2 years in a similar role.
• Digital literacy with a robust understanding of business tools (MS Office, etc).
• Excellent English communication skills both orally and in writing.
• Demonstrable contract experience.
• Commercial debt resolution / litigation experience is nice to have.
• “No project too small” attitude.
• Problem solver – able to resolve issues proactively using sound judgment.
• Self-starter – able to work autonomously from time-to-time.
• Responsive – will monitor and engage with occasional work requests outside of standard working hours, particularly during peak periods ( e.g. , end of month, quarter and year).
• Willingness to learn and embrace new challenges.