Contracts Administrator - Mod Hire

SeeMe Hired Ltd

Cannock

On-site

GBP 28,000 - 36,000

Full time

6 days ago

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Benefits offered by this job

Bonus scheme

Generous holiday allowance

Option to buy extra holidays

Cycle to work scheme

Group pension

Annual salary reviews

Life Assurance (2x salary)

Employee assistance program

Training and progression opportunities

Job summary

The Wernick Group is seeking a Contracts Administrator to support project delivery across pre-construction, contract management and finance. You will manage the contract lifecycle, raise contracts into the MCS system, input costing sheets and help ensure budgets are delivered on time.

You will liaise with owners, contractors and subcontractors to meet project goals, prepare documentation, chase certificates, and maintain organised records on MCS/H drive while updating KPI data.

Qualifications

Good verbal and written communication.
Demonstrate negotiation.
Attention to detail & organisational skills.
Financial awareness.
Analytical and problem solving.
Administrative experience.
Computer software e.g. Microsoft Word & Excel.
UK driving licence – as some travel may be required.

Responsibilities

Communicate with stakeholders, including owners, contractors, and subcontractors, to ensure that all project goals are met.
Assist Pre-construction team with plan and specification distribution, printing needs, creating binders & labels, maintain files, schedules and coordinates project meetings and takes meeting minutes.
Assist and lead where required project launch meetings and circulate actions.
Manage contracts, overseeing the entire contract lifecycle.
Raise contracts into MCS.
Raise building control orders.
Set up and input costing sheets for all projects.
Assist with the administering and overseeing of each contract after it has been awarded.
Working with the Contract Managers / sales team assist with the administration of the project to maximize value and minimize risk.
Providing office support including sending emails and general administrative duties.
Keeping well-organised and up to date files and records of business activity and ensuring that documents are saved and referenced correctly on MCS / H drive.
Collating and saving site information and pulling together and maintaining information for KPI’s.
Take up references, negotiate costs, and maintain records on subcontractors.
Place orders with subcontractors including all site activities e.g. crane, haulage, trackway, and site management etc.
Complete and issue site boxes and relevant job specific items such as construction phase plans site plans and health and safety folders.
Continue to update costing sheet through project process on a weekly basis.
Raise variations as instructed, add costs on to MCS, update contract add to costing sheets, monitor and manage variations/changes.
Assist with the administering and overseeing of contracts once buildings are handed over (on hire).
Liaise with the Contract Managers to ensure sub-contract invoices are correct and authorised before payment is made.
Update, check subcontract orders, ensure current, and correct.
Manage client Aftersales issues.
Finalise costing sheet new lines post contract live.
Chase certificates for building control approval.
Produce O&M manuals.
Issue electronic and hard copy of O&M manuals.
Ensure that Contract Managers are kept informed of any project financial problems and implications.
Conduct audits, as may be required.
Any other duties as may be required and agreed from time to time

Skills

Verbal communication

Written communication

Negotiation

Attention to detail

Organisational skills

Financial awareness

Analytical thinking

Administrative experience

Tools

Microsoft Word

Microsoft Excel

Job description

Contracts Administrator - Mod Hire

Company Overview

Wernick are specialists in the design and construction of temporary permanent modular building projects. We offer sophisticated and sustainable offsite building solutions that inspire creative architectural individuality with accelerated project delivery. With a proud history dating back to 1934, the Wernick Group has grown over 90 years to become Britain’s largest independent manufacturer and hirer of portable and modular accommodation.

We are seeking a Contracts Administrator to play a crucial role in the successful implementation of project delivery, you will work closely with Pre-Construction, Contract Managers and Finance teams for the administration & set-up of projects, capturing costs and ensuring that contract terms and mechanisms are followed to ensure that projects costs are received on-time and that budgets are delivered.

About the role

Key Responsibilities:

Communicate with stakeholders, including owners, contractors, and subcontractors, to ensure that all project goals are met
Assist Pre-construction team with plan and specification distribution, printing needs, creating binders & labels, maintain files, schedules and coordinates project meetings and takes meeting minutes.
Assist and lead where required project launch meetings and circulate actions
Manage contracts, overseeing the entire contract lifecycle
Raise contracts into MCS
Raise building control orders
Set up and input costing sheets for all projects
Assist with the administering and overseeing of each contract after it has been awarded.
Working with the Contract Managers / sales team assist with the administration of the project to maximize value and minimize risk.
Providing office support including sending emails and general administrative duties
Keeping well-organised and up to date files and records of business activity and ensuring that documents are saved and referenced correctly on MCS / H drive.
Collating and saving site information and pulling together and maintaining information for KPI’s.
Take up references, negotiate costs, and maintain records on subcontractors
Place orders with subcontractors including all site activities e.g. crane, haulage, trackway, and site management etc.
Complete and issue site boxes and relevant job specific items such as construction phase plans site plans and health and safety folders
Continue to update costing sheet through project process on a weekly basis
Raise variations as instructed, add costs on to MCS, update contract add to costing sheets, monitor and manage variations/changes
Assist with the administering and overseeing of contracts once buildings are handed over (on hire)
Liaise with the Contract Managers to ensure sub-contract invoices are correct and authorised before payment is made.
Update, check subcontract orders, ensure current, and correct
Manage client Aftersales issues
Finalise costing sheet new lines post contract live
Chase certificates for building control approval
Produce O&M manuals
Issue electronic and hard copy of O&M manuals
Ensure that Contract Managers are kept informed of any project financial problems and implications
Conduct audits, as may be required.
Any other duties as may be required and agreed from time to time

Essential Criteria:

Good verbal and written communication
Demonstrate negotiation
Attention to detail & organisational skills
Financial awareness
Analytical and problem solving
Administrative experience
Computer software e.g. Microsoft Word & Excel
UK driving licence – as some travel may be required

Preferred Criteria:

Previous experience within the construction industry would be an advantage but not essential, as full training will be given.

What You Will Get in Return:

Competitive salary and bonus scheme
Generous holiday allowance (rising with service)
Option to buy extra holidays
Option to sell or carry over up to 5 days holiday
Christmas Shutdown
Early finish Friday
Cycle to work scheme
Group pension
Annual salary review (each January)
Life Assurance (2x annual salary)
Personal Accident Insurance
Free onsite parking
Employee assistance program
Training and progression opportunities
Family-run and well-established, secure company (trading over 90 years)
Employee Referral scheme
Benefits scheme (discounted retailers scheme)
Corporate Eyecare Scheme through Specsavers
Direct communication with MD/CEO and staff satisfaction surveys

Equal Opportunities

We are an equal opportunities employer and welcome applications from all sections of the community. We thank you in advance for your interest in this role and our company.

Important Notice to Recruitment Agencies

Any unsolicited CVs will be sent at the recruitment agency’s own risk and will be interpreted as gifts. We have no liability to you for any fee or otherwise. We reserve the right to engage with candidates directly without entering into your terms and conditions for this vacancy. By submitting an unsolicited CV to us or any member of our staff, you accept these terms as the default position. If we require your assistance with any vacancy, we will contact you directly.

The company is unable to sponsor employment of international workers in this role. You will be required to provide evidence of your right to work in the UK

About the company

The Wernick® Group of Companies has a proud history stretching back to 1934, growing from a humble maker of poultry crates to become Britain’s largest independent manufacturer and hirer of portable and modular accommodation.

Required Criteria