Contracts Administration Assistant

Timberwise (UK) Ltd; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

Timberwise (UK) Ltd is seeking a Contracts Administration Assistant for its Glasgow branch. The role involves scheduling field-based teams, managing customer orders, and ensuring compliance with Health & Safety regulations. Ideal candidates will have construction experience and strong organisational skills. Timberwise offers a supportive work environment with a monthly bonus, pension, and training opportunities.

Benefits

Monthly bonus

Company pension (Royal London)

Health care cash plan (Healthshield)

Wellbeing programme

Death in service benefit

Support and Training

Loyalty awards

Qualifications

• Previous preservation or construction experience.
• Excellent planning, time management, and organisational skills.
• Experience with construction management and invoicing systems.

Responsibilities

• Ensure efficient allocation of field-based joiners and plasterers.
• Assist with customer orders, invoices, and payments.
• Drive and improve Health & Safety culture within the team.

Skills

Planning

Time Management

Organisational Skills

Numeracy

Literacy

Health and Safety Knowledge

Tools

MS Office

Outlook

Job description

Timberwise is a family run specialist construction business located throughout England, Scotland and Wales that has been trading for over 50 years and is a founding member of the PCA. The company aspires to improve people's lives through a range of property preservation services from basement waterproofing to timber treatments.

Timberwise prides itself on the values of honesty, integrity, reliability and teamwork. The company offers a fantastic work environment and believes that people are what make the difference in the business.

Due to our growing business, we are looking for a Contracts Administration Assistant to join our Scotland Branch, in Glasgow.

As a Contracts Administration Assistant your role will include:

• Ensure efficient allocation of field based joiners and plasterers to client properties. Maintain effective planning and monitoring of work schedules to achieve targets and deadlines
• Assist with the organisation and motivation of field based joiners and plasterers
• Responsible for accurate processing of customer orders, invoices and payments in accordance with company terms and conditions
• Assisting the production manager in driving financial performance of construction jobs within the company ERP system, including tracking estimated vs. actual costs and labour costs, ordering materials and managing stock
• Drive and improve the Health & Safety culture within the team. Compile job specific Health & Safety and planning documentation and ensure process compliance with all team members
• Assist with the onboarding and training of new team members
• Provide support to management and ensure timely reporting of sales figures, production figures and undertake month end processing for the regional branch in support of the finance team
  
  

Demonstrate and uphold the Company’s values, of honesty, integrity, reliability, and teamwork, embedding these values in all interactions with colleagues, customers, visitors, and others.

As a Contracts Administration Assistant, you will be / have:

• Previous preservation or construction experience and be able to demonstrate knowledge of our business
• Excellent planning, time management and organisational skills
• Display experience with construction management, invoicing and purchasing systems
• Ability to prioritise a varied and demanding workload
• Excellent numeracy and literacy skills
• Understand Health and Safety laws in relation to construction
• Highly proficient in the use of MS Office, Outlook
  
  

The Ideal Personal Qualities:

We are looking for people to join our team who are proactive, customer focussed and approachable, with a can-do attitude. Values and behaviours are just as important as skills and experience. We look for people who:

• Are honest and trustworthy
• Are driven to consistently exceed expectations
• Take ownership of tasks and see things through
• Meet deadlines and are result driven
• Respect and value others
• Go the extra mile
  
  

Timberwise will offer you:

• Monthly bonus
• Company pension (Royal London)
• Health care cash plan (Healthshield)
• Wellbeing programme
• Death in service benefit
• Support and Training (recipient of the PCA Training and Development Award 2023)
• Loyalty awards
  
  

Hours of work are 35 hours per week - Monday to Friday working: 9am to 5pm.

If you are looking for a new challenge and have the will and desire to succeed, we would be interested to hear from you!